An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
Accounts Payable Specialist Longmeadow, MA 01106 Apply Overview Salary Range $33,384.00 - $40,111.00
Salary Position Type Full-Time Salaried Apply Description Supervisor:
Assistant Controller Status:
Full Time Hours :
Monday - Friday, 8:30am - 5:00pm
Job Location:
Longmeadow Campus Exempt (Yes/No): Yes
JOB SUMMARY
Process all accounts payable disbursements in a timely manner in accordance with University internal control procedures
ESSENTIAL JOB FUNCTIONS
: Research and match invoices to purchase orders with proper approval. Maintain W-9's and ensure new vendors are set up correctly for 1099 reporting. Verify proper general ledger account number for the disbursement. Ensure proper authorized signatures have been obtained when there is no purchase order. Ensure sales tax is not paid. Process employee expense reimbursements for travel and other items in accordance with established University policies. Key invoices into Jenzabar. File paid invoices. Maintain open payables and employee travel advance accounts. Maintain open purchase order files, review for outdated and open purchase orders. Balance weekly check run, print and process checks for mailings. Train new employees in proper payable procedures. Assist others in the Business Office as needed. Assist in annual audit and various University functions as needed. Perform annual 1099 reporting. Communicates with all departments and outside vendors to resolve problems with invoices and vendor payments. Assist with credit card statement reconciliation. Continuously identifies, evaluates, and implements process improvements and operational efficiencies to optimize workflow, eliminate waste, and drive business performance. Attend trainings as required. Perform other duties and special projects as assigned by Supervisor. Qualifications
QUALIFICATION REQUIREMENTS
Associate's or Bachelor's degree in related field preferred. 3-5 years experience in an accounts payable role is required, preferably in a university or non-profit setting. Ability to perform detailed work and produce accurate results. Ability to work independently; organize and prioritize work assignments; perform work with frequent deadlines; and work efficiently and effectively with external pressure to complete assignments. Ability to work well in a team environment; establish and maintain effective working relationships with co-workers, faculty, staff, students and vendors. Ability to work with and maintain confidential material. Strong computer skills and proficiency with Microsoft Office, especially Word and Excel; ability to use a 10-key and/or calculator effectively. Excellent written, oral and interpersonal skills. Willingness to work flexible and extended schedule including evenings when necessary. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals. Share job details to About
BAY PATH UNIVERSITY
Bay Path University is a private comprehensive university with a bold and innovative spirit. Known for its commitment to providing a practical and career-focused education, Bay Path offers a residential bachelors degree for women only on its Longmeadow, Massachusetts campus, as well as bachelors, masters and doctoral programs for both men and women on campuses in East Longmeadow, Boston, Guaynabo, Puerto Rico and online. In 2024, Bay Path expanded its reach and program offerings through the acquisition of Cambridge College, increasing its enrollment to approximately 5,000 learners, gaining new locations, strengthening its online presence, and broadening its career-focused programs. Respected for strong allied health, education and business programs, accessible online options, and a supportive community, Bay Path is an appealing choice for many students.
