Accounts Payable Specialist Location:

On-site in Westborough, MA. We are not considering remote candidates at this time. About us United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology. We are seeking a detail-oriented and driven Accounts Payable Specialist to join our team. The Accounts Payable Specialist will be responsible for a variety of accounting duties including, but not limited to: processing a high volume of accounts payable payables with a focus on accuracy, general ledger coding, routing expense invoices for approval, Audit/reconciliation on vendor statements, daily check runs, ensuring invoices are paid timely and accurately, Managing and overseeing a centralized accounts payable inbox, providing support to internal personnel and external vendor inquiries.

Primary Responsibilities/Duties/Functions/Tasks:

Provides accurate and proficient data entry and processing of invoices including review for appropriate documentation and approvalFollow approval hierarchy and ensure there are appropriate approvals before entering invoices for paymentEnsures timely payments to avoid late charges and provide payment confirmationsPays invoices by obtaining payment authorizations, matching transaction documentation and scheduling/preparing disbursements, including check runs, wires and electronic paymentsEvaluates completeness and accuracy of invoices submitted for payment, including determination and implementation of corrective action to resolve errors involving invoice codingManage workflows and provide timely and accurate payment processing for vendorsAssist in preparation of yearend issuance of 1099sProvide internal and external customer service by responding to a variety of finance and account status inquiriesFiling and maintaining accurate file of invoices and paid items for multiple entitiesPerforms other duties as requiredPull invoice copies from vendor profiles and process intercompany entriesMonitor the A/P aging for un-cleared checks, pending payments or other issues

Qualifications:

1 - 2 years of accounts payable experience required and/or a degree in AccountingFamiliar with standard accounting concepts, practices, and procedures (GAAP)Degree in business/accounting a plusMust be task-oriented and able to follow standardized work instructions in a structured environment that is high-volume and fast-paced and must be flexible with changing priorities as they ariseAttention to detail, allowing early detection and correction of data entry errors at time of data entryAbility to work independently and remain self-motivated with minimal direct supervisionComputer literate and familiar with accounting software programs. Microsoft Navision.

Detail-oriented, self-motivated, team playerOral and written communication skills and ability to deal with vendors and co-workers; interact positively with all levels of associatesProficient in Microsoft Excel software and excellent data entry skills requiredExperience with A/P processing required and G/L accounting experience a plusOrganizational skills and ability to work independently with changing priorities pm19