Accounts Payable Specialist at Robert Half Accounts Payable Specialist at Robert Half in Brentwood, Maryland Posted in about 5 hours ago.

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full-time Accounts Payable Specialist We are seeking an experienced Accounts Payable Specialist to oversee the full accounts payable function and ensure accurate, timely, and efficient processing of invoices, payments, and related financial transactions. This position will manage vendor relationships, maintain strong internal controls, and partner with project managers and operations teams to resolve issues and support business needs. The ideal candidate is highly organized, analytical, process-oriented, and comfortable managing multiple priorities in a fast-paced, project-driven environment. Key Responsibilities Manage the full accounts payable cycle, including invoice receipt, review, coding, approval, processing, payment, and reconciliation. Oversee vendor relationships, respond to AP inquiries, and resolve invoice, payment, and account discrepancies. Manage and oversee check disbursements, wire transfers, recurring payments, and other payment activities. Monitor invoices pending approval and follow up with appropriate approvers to prevent payment delays and ensure vendor terms are met. Review purchase orders, invoices, proofs of delivery, and supporting documentation for accuracy and compliance with established policies and procedures. Ensure invoices are processed accurately and timely to meet vendor payment terms and take advantage of applicable discounts. Monitor checking accounts and funding requirements to support timely payment processing. Generate and review weekly AP aging reports and other financial reports for management. Maintain recurring payment schedules and provide updates to senior management. Reconcile vendor statements and AP records and resolve discrepancies in a timely manner. Perform accurate data entry and maintain financial information within accounting and ERP systems. Classify, record, reconcile, and summarize financial data in accordance with established accounting procedures. Provide accounting and AP support to project managers, operations staff, and other internal stakeholders. Work with project teams to resolve invoice discrepancies, missing documentation, purchase order issues, and other payment-related matters. Maintain organized invoice files, payment documentation, and supporting records. Support month-end and year-end close activities, including AP reconciliations and reporting. Assist with internal and external audits by providing requested AP documentation and information. Qualifications 5+ years of progressive accounts payable experience. Strong knowledge of the full accounts payable cycle, vendor management, invoice processing, payment processing, and account reconciliation. Experience working with purchase orders, vendors, subcontractors, and project-related invoices. Experience with accounting or ERP systems and financial data entry. Strong Microsoft Excel and Microsoft Office skills. Excellent analytical, organizational, and problem-solving skills. Strong written and verbal communication skills with the ability to work effectively with vendors, project managers, operations personnel, and senior leadership. Demonstrated ability to identify process improvements and implement effective procedures and controls.