Responsibilities:

Review incoming invoices, align them with purchasing documentation, assign appropriate coding, secure approvals, and enter transactions accurately into the accounting system.
Coordinate payment processing through checks, electronic methods, and wire transfers while maintaining strong attention to timing and accuracy.
Compare vendor statements against internal records, investigate outstanding issues, and communicate with suppliers to resolve discrepancies efficiently.
Reconcile company credit card activity with supporting receipts and follow up on missing or incomplete documentation.
Administer employee expense submissions and ensure reimbursements are processed correctly and on schedule.
Maintain organized accounts payable files and supporting records to promote accurate documentation and audit readiness.
Contribute to month-end accounting activities by assisting with accruals, reconciliations, and related financial reporting tasks.
Track sales tax obligations across states, prepare filings, and help ensure payments and records remain current and compliant.
Provide administrative support through data entry, basic reporting, vendor correspondence, and assistance with year-end 1099 preparation as needed.\n
At least 5 years of practical accounts payable experience, including ownership of full-cycle AP responsibilities with limited supervision.
Minimum 3 years of experience managing, tracking, and filing multi-state sales tax obligations.
Strong working knowledge of invoice matching, payment processing, vendor account maintenance, and discrepancy resolution.
Advanced proficiency in Microsoft Excel and Microsoft Word for reporting, reconciliation, and documentation tasks.
Demonstrated accuracy, organization, and attention to detail in a deadline-driven environment.
Ability to communicate professionally with vendors and internal stakeholders while handling issues with sound problem-solving skills.
Experience with accounting platforms such as QuickBooks.
Background in manufacturing or a similar operational setting is preferred but not mandatory.

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