Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy finance operation in Maryland. This is a long-term contract position suited for someone who can manage high-volume invoice processing, maintain strong payment accuracy, and keep vendor accounts current. The ideal candidate brings a detail-focused approach, sound judgment, and the ability to work efficiently with invoices, expenses, and account coding in a fast-paced environment.

Responsibilities:

• Manage the full accounts payable cycle by reviewing, entering, and processing a high weekly volume of invoices with accuracy and timeliness.
• Reconcile vendor statements and investigate discrepancies to ensure balances are correct and payments are completed by due dates.
• weekly payment activity, including check runs and ACH transactions, while maintaining proper supporting documentation.
• appropriate general ledger coding to invoices and expense items and verify that all required approvals and backup records are in place.
• Review freight-related invoices, including inbound and outbound charges, and support matching and validation of related records.
• Maintain organized payable files and historical documentation, including invoice records, statements, and receipts for audit readiness.
• Support month-end and year-end close activities by preparing accruals, schedules, and other accounts payable reporting details.
• Process employee or sales-related expense submissions through Concur and respond to internal and external payment inquiries in a thorough manner.
• Monitor opportunities for early-payment discounts, maintain petty cash records, and assist with broker and vendor account settlements as needed.
  
• Experience in accounts payable with hands-on responsibility for invoice processing, account coding, and payment execution.
  
• Ability to handle high-volume workloads while maintaining strong accuracy and close attention to detail.
  
• Working knowledge of general ledger coding, invoice verification, reconciliations, and vendor account maintenance.
  
• Familiarity with check runs, ACH payments, and standard accounts payable controls and documentation practices.
  
• Strong organizational skills with the ability to prioritize tasks, meet deadlines, and manage multiple responsibilities effectively.
  
• Clear written and verbal communication skills for coordinating with vendors and internal stakeholders.
  
• Sound problem-solving ability, attention to detail in judgment, and discretion when handling confidential financial information.