OFFICE COORDINATOR/ACCOUNTS PAYABLE SPECIALIST

Office Coordinator/Accounts Payable Specialist (Full - Time)

Description:

Cote Crane & Rigging - Maine's largest crane services company and industry leader is growing! We are looking to hire new employees with a strong work-ethic, knowledge of the industry and a commitment to excellence. We have a current job opening for an Office Coordinator/Accounts Payable Specialist operating out of our Auburn, ME office.

Primary Responsibilities:

• Provide administrative and clerical support including data entry, filing, and maintenance of customer and vendor records
• Process AP, vendor invoices, checks, deposits, and banking activity daily
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Perform daily inventory management responsibilities in areas related to tally-in/tally-out data entry
• Manage the full accounts payable cycle, including high-volume invoice data entry
• Communicate with vendors regarding invoices and payment discrepancies
• Support month-end statement verification and closing activities, including warehouse inventory billing
• Handle incoming and outgoing calls for other office staff and route employee and customer inquiries to the proper personnel
• Correspond with customers on project specific information and detailed logistics
• Assist with sales tax and other filings by gathering data and maintaining schedules (as applicable)
• Maintain documents as it relates to company fleet (i.

e. registrations, insurance, permits)

Job Requirements:

• 5+ years of progressive experience in the administrative and office management field
• Strong computer skills including proficiency with Microsoft Office Suite & accounting software
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
• Strong data-entry accuracy; ability to produce error-free correspondence and reports
• Clear written and verbal communication skills; customer-service mindset with vendors and internal teams
• Confidence in troubleshooting basic tech issues and improving processes, not just maintaining them
• Ability to work independently and as a supportive member of a team

Employee Benefits:

• Health insurance for employee 100% paid (family plan at 60%)
• Health reimbursement account
• 401(k) profit sharing
• Life insurance policy
• Paid vacation upon hire (2-weeks)
• Quarterly cell phone stipend
• Company supplied uniforms
• Competitive wages
• Stable, full-time employment with consistent hours
• Family owned & operated for 60 years!

The Cote Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Job Type:

Full-time Pay:

$28.00 - $32.00 per hour

Benefits:

401(k) 401(k) matching Employee discount Health insurance Health savings account Life insurance Opportunities for advancement Paid time off Professional development assistance Profit sharing Retirement plan

Work Location:

In person