Senior Accounts Payable Specialist

Senior Accounts Payable Specialist Bowdoin College in Brunswick, ME

Apply Now Type:

Full-Time

Posted:

7 days ago

Category:

Business and Financial Services Senior Accounts Payable Specialist Posting Number:

S01517JP

Department:

Controllers Office Job Summary:

The Senior Accounts Payable Specialist is responsible for processing payments for products and services purchased by the College, assisting other AP staff members in processing employee and student expense reimbursements, managing and processing various student payments (e.g., Upward Bound, fellowships, commencement student prizes), overseeing the credit card spend process and acting as the lead staff member assisting colleagues and vendors with problem resolution and training needs.

Essential Functions:

Resolve problems regarding vouchers, invoices, and statements through correspondence, telephone or email. Process vendor checks returned by either vendors or colleagues due to over/incorrect payment or event cancellation. Verify vendor addresses, identify vendor maintenance requirements, and troubleshoot and resolve potential issues. Oversee the credit card spend process and resolving statement issues. Assist with the expense reimbursement process including routine review of transaction receipts and documentation. Enter AP vouchers, invoices, credit memos, bank drafts and adjustments into the Accounts Payable system. The hourly range for this position is expected to be: $24.00•25.50/per hour. Compensation is based on skills and experience.

BENEFITS AND PERKS

A variety of health insurance plans (Medical•effective date of hire, Vision, Dental) Generous Retirement Plan•10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required! Life and Disability Insurance

Paid Time Off:

10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked).

Paid Holidays and Special Days Off:

https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html Paid Parental Leave (Available after one year of service) Access to many of the College's facilities including the gym and pool (Including household members) Free fitness and wellness classes! And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements:

Required:

High School Diploma or GED. Associate's Degree in accounting or related field preferred. Also required:

Organizational Skills:

Excellent organizational skills, including the ability to prioritize work, manage multiple tasks simultaneously, and meet deadlines.

Computer Proficiency:

Proficient in using computer software including MS Office Suite (Word, Excel, PowerPoint), database management systems, and email platforms.

Teamwork:

Ability to work collaboratively within a team and contribute positively to the team's operations and working environment.

Communication Skills:

Strong written and verbal communication skills. Ability to produce clear and concise reports, correspondences, and emails.

Customer Service:

Excellent interpersonal skills with the ability to build and maintain relationships with faculty, staff, and other stakeholders.

Detail-oriented:

High level of attention to detail to ensure accuracy of records, correspondence, and other documents. Ability to accurately operate a calculator. Experience Requirements and/or

Equivalents:

Minimum of 2-3 years of accounts payable experience in a busy office setting. Some bookkeeping experience preferred.

Experience maintaining accurate and detailed financial records. Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours:

Standard administrative hours are 8:30am•5:00pm. This is a full-time position working 40 hours/52 weeks per year, (1.00 FTE), with occasional evening or weekends as required. We regret that Bowdoin College is unable to provide visa sponsorship for staff positions. Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

About Bowdoin:

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff-with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors. We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College's multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed. Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin's reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine. Bowdoin's campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift:

Employment Category:

Full Time Year Round Benefits Eligible:

Yes Pay Type:

Hourly Background Check Package Requirements:

Support Staff + Credit Is driving a Bowdoin vehicle an essential function of this job?: Is a pre-placement physical required for this position?:

No Posting Date:

02/20/2026

Applications Accepted Until:

Open Until Filled:

No Special Instructions to

Applicants:

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information:

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses. To apply, visit https://careers.bowdoin.edu/postings/17435 jeid-00af9164f5e4c748a6049de2df0ada9e Apply Now