The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, maintaining vendor accounts, processing payments, reviewing and coding company credit card transactions, and supporting Agri-Cycle Energy's accounts payable function. The ideal candidate is detail-oriented, organized, dependable, and able to identify and resolve discrepancies independently. What You'll Do Invoice Processing

• Receive, review, and process vendor invoices accurately and in a timely manner
• Verify invoices against purchase orders, receiving documentation, contracts, or other supporting documentation
• Confirm appropriate approval before processing, and identify duplicate invoices to prevent duplicate payments
• Ensure invoices are properly coded to the correct GL account, department, class, location, job, or other accounting dimension
• Enter invoices into the accounting/ERP system accurately and maintain organized invoice documentation Credit Card Expense Review & Coding
• Review company credit card transactions for accuracy, completeness, and appropriate business purpose
• Obtain and maintain receipts and supporting documentation; follow up on missing receipts or unclear charges
• Properly allocate expenses to the correct class, department, location, job, or project
• Identify duplicate, personal, unusual, or potentially unauthorized transactions and escalate per company procedure
• Assist with month-end credit card reconciliations and expense reporting Vendor Account Management
• Maintain accurate vendor account information and review vendor statements to reconcile outstanding balances
• Research missing invoices, credits, payments, and account discrepancies
• Respond to vendor inquiries regarding invoices, payment status, account balances, and remittance information
• Assist with vendor setup and changes in accordance with company policies and internal controls
• Assist with issuance of 1099s as part of year-end close Payment Processing
• Prepare vendor payments according to established payment schedules and company procedures
• Review invoices for proper approval and supporting documentation before payment
• Assist with ACH, check, wire, credit card, or other payment methods as applicable
• Identify invoices approaching or exceeding payment terms and prioritize accordingly
• Research and resolve payment discrepancies Reconciliation & Month-End
• Reconcile vendor statements and company credit card statements, investigating discrepancies
• Review open accounts payable balances for accuracy
• Assist with month-end AP and credit card procedures, including accruals
• Assist with year-end AP procedures and audit requests, providing supporting documentation as needed Accuracy & Internal Controls
• Review invoices and credit card transactions to identify duplicates, incorrect amounts, missing approvals, or improper coding
• Follow established AP and expense policies, and maintain segregation of duties and internal controls
• Protect confidential vendor, employee, and company financial information
• Escalate unusual transactions or potential duplicate/fraudulent activity to management Prioritization & Problem Solving
• Prioritize invoices, credit card reviews, and payment requests based on due dates, terms, and business needs
• Investigate discrepancies using available documentation rather than assumptions
• Determine appropriate GL coding by reviewing the nature and purpose of each expense, asking questions when needed
• Balance routine processing with urgent payment requests and vendor issues, following through until resolved General Accounting Support
• Assist with other accounting functions, projects, and process improvements as needed
• Provide documentation and information for audits and financial reporting
• Support the Finance/Accounting team during periods of increased workload Qualifications Required
• Associate's degree or equivalent experience
• Strong attention to detail and accuracy
• Basic understanding of accounting principles and sound judgment when coding expenses
• Ability to accurately allocate expenses to the appropriate class, department, location, job, or project
• Strong organizational and time-management skills; ability to prioritize multiple tasks and meet deadlines
• Strong problem-solving and analytical skills
• Professional written and verbal communication skills
• Proficiency with Microsoft Excel and other Microsoft Office applications Preferred
• 1-3 years of accounts payable or accounting experience
• Experience with an accounting/ERP system, PO-matching, vendor statement reconciliation, and month-end procedures

Pay:

From $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person