The Accounts Payable (AP) Specialist is responsible for overseeing and managing the full Accounts Payable (AP) function. The ideal candidate will have a strong background in processing invoices, managing vendor relationships, and ensuring timely and accurate payments. This includes maintaining strong financial controls, accurate records, and efficient accounting processes. The AP Associate plays a key role in ensuring accuracy and efficiency within the AP function, with a focus on streamlining processes, and supporting overall financial performance.
PRIMARY RESPONSIBILITIES AND DUTIES
Receive, review, and process vendor invoices for accuracy and completeness. Match invoices with purchase orders, receipts, and supporting documentation. Verify appropriate approvals after invoices are processed for payment. Assist with preparing vendor payments, including checks and electronic payments. Maintain accurate and up-to-date vendor records. Respond to basic vendor inquiries regarding invoices and payment status. Research and help resolve invoice discrepancies and payment issues. Assist with vendor statement reconciliations.ement reconciliations. Assist with monthly accounts payable reconciliations and month-end closing activities. Maintain organized AP documentation and electronic records. Prepare basic AP reports and spreadsheets as requested. Follow company accounting policies, procedures, and internal controls. Provide general administrative and accounting support to the finance and accounting team. Ensure compliance with company policies, accounting standards, and healthcare regulatory requirements. Provide excellent customer service to vendors, internal teams, and leadership. Perform additional accounting duties or administrative tasks as assigned.
PERFORMANCE REQUIREMENTS
Strong knowledge of accounts payable procedures, invoice processing, and payment reconciliation. Ability to manage high-volume invoice flow with accuracy and attention to detail. Strong communication skills for interacting with vendors, location administrators and other team members. Ability to prioritize tasks, meet deadlines, and maintain confidentiality. Proficiency with Microsoft Excel, Word, and accounting/ERP systems. Professionalism, reliability, strong problem-solving skills, and strong time management skills.
MINIMUM QUALIFICATION STANDARDS EDUCATION
Bachelor's degree in Accounting, Finance, or Business Administration Associate's degree in these fields plus 2-4 years of experience in high volume
AP EXPERIENCE
5+ years of Accounts Payable experience, preferably in a healthcare setting. 2+ years in a senior role preferred Experience with accounting and accounts payable management software required. Specific experience with Avid Exchange, Avid Pay, and/or PCC General Ledger software, preferred.
PHYSICAL, PSYCHOLOGICAL, AND ERGONOMIC REQUIREMENTS
This position is performed primarily in an office environment requiring sustained periods of computer work, communication, and data entry. The AP Specialist must maintain accuracy under deadlines, handle confidential financial information, and manage occasional interruptions.
PHYSICAL DEMANDS
Ability to sit for extended periods while performing data entry and computer work. Occasional standing, walking, bending, or lifting up to 20 pounds (files, boxes, reports). Clear hearing and speaking required for phone and in-person communication. Ability to view computer screens and written documents for extended periods.
WORK ENVIRONMENT
Typical office environment with minimal exposure to noise or environmental hazards. Interaction with management, staff, and vendors requiring professionalism and courtesy.
