Required:

hands-on experience with

QuickBooks Required:

familiarity with shipping methods, freight terms, and incoterms Strong Excel and general computer proficiency Excellent attention to detail, organizational skills, and ability to manage multiple purchase orders and invoices simultaneously Strong written and verbal communication skills for vendor and carrier coordination Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced production setting Key Responsibilities Create, issue, and track purchase orders for raw materials, packaging, and supplies, ensuring on-time delivery to support production schedules Coordinate inbound and outbound shipments, applying knowledge of shipping methods, freight terms, and incoterms (FOB, CIF, EXW, DAP, etc.) to select cost-effective carriers. Match purchase orders, receiving documents, and vendor invoices to verify accuracy before payment Enter, code, and process vendor invoices in QuickBooks, ensuring proper GL coding and approval workflow Process payment runs including checks, ACH, and wire transfers, and reconcile vendor statements to resolve discrepancies Maintain organized vendor files, payment terms, and pricing records for audit readiness Track order status, expedite late shipments, and resolve delivery or quantity discrepancies with suppliers and freight carriers Respond to vendor and internal inquiries regarding order status, invoice status, and payment timing Support month-end close activities related to payables and purchasing accruals

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

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Materials Coordinator and Account Payable Clerk