The Accounts Payable Specialist / GL Support position owns and manages all aspects of the full-cycle accounts payable (AP) process as their absolute primary responsibility. This role is crucial to maintaining accurate vendor relationships, transaction workflows, and internal controls. Additionally, this position acts as a key support mechanism for the general ledger (GL) functions by preparing and entering journal entries, executing bank and credit card reconciliations, and actively assisting with the month-end close process to ensure corporate compliance with GAAP. Essential Functions (AP Ownership & GL Support)

Primary AP Ownership:

Sort, date-stamp, and organize all incoming accounts payable paperwork, including hard-copy and electronic invoices.

Invoice Coding & Matching:

Process and accurately code all vendor invoices according to the corporate chart of accounts, verifying matching purchase orders, receiving documents, and manager approvals.

Discrepancy Resolution:

Research, track, and resolve invoice discrepancies, variances, or purchasing issues proactively with department managers and vendors.

Payment Cycle Execution:

Prepare, review, and execute routine AP check runs and authorized electronic vendor payments (ACH/Wires) from the approved disbursement schedule.

Vendor & File Custody:

Formulate and maintain clean AP paid files, open item aging trackers, and weekly prepaid accounts. Act as the point of contact for vendor inquiries.

Journal Entries & GL Input:

Prepare, calculate, and enter standard monthly journal entries, accruals, and adjustments into the accounting system.

Month-End Close Assistance:

Assist the Accounting Manager directly with month-end financial close workflows, completing assigned balance sheet and expense account analyses.

Reconciliations:

Complete routine monthly bank account reconciliations, corporate credit card statement allocations, and petty cash logs.

Cash Management Support:

Maintain daily Accounts Receivable cash receipt logs and update the 'Received but Not Invoiced' report to capture liabilities accurately.

Cross-Training:

Cross-train across standard accounts receivable functions to serve as an operational backup for the finance department when necessary. Competencies

• Absolute mastery of high-volume, full-cycle Accounts Payable management.
• Strong fundamental knowledge of General Ledger accounting, journal entries, double-entry bookkeeping, and accrual-based accounting.
• Meticulous attention to detail and high data entry speed/accuracy.
• Proficient problem-solving skills with the ability to audit variances and resolve invoice mismatches.
• Effective verbal, listening, and written communication skills to partner with vendors and managers.
• Results-driven mindset with strict adherence to month-end close schedules and operational deadlines.
• Intermediate to advanced Excel capabilities and comfort working in structured ERP systems.

Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, multi-line phones, photocopiers, scanners, and calculators. Physical Demands While performing the duties of this job, the employee is frequently required to remain in a stationary position and constantly operate a computer, keyboard, and peripheral office equipment. The position frequently communicates with internal staff and external vendors and must exchange accurate information. The employee must frequently lift and move up to 10 pounds and occasionally move archive boxes up to 25 pounds. Specific vision requires close vision for data validation. Position Type/Expected Hours of Work This is a full-time, Exempt position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m (flexible). Overtime and weekend hours may be required during high-volume month-end close cycles. Travel No travel is expected for this position. Required Education and Experience

• Associate's degree in Accounting, Finance, or a related field (or equivalent operational experience) preferred.
• Minimum of 2+ years of comprehensive, hands-on full-cycle Accounts Payable experience (high-volume background preferred).
• 1-2 years of supportive General Ledger accounting experience, including journal entries and account reconciliations.
• Prior exposure to transactional data flows within a manufacturing environment is preferred.

EEO Statement Jenfab Cleaning Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Job Type:

Full-time Pay:

$44,000.00 - $48,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid sick time Tuition reimbursement Vision insurance People with a criminal record are encouraged to apply

Education:

Associate (Preferred) Ability to

Commute:

Springfield, MO 65802 (Required) Ability to

Relocate:

Springfield, MO 65802: Relocate before starting work (Required)

Work Location:

In person