Office Clerk (Payroll, Recording, Accounts Payable) Company Blaine County

Location Chinook, MT

Date Posted 09/17/2026

Description Experience Required

• Experience in secretarial practices and office procedures and in use ofputers, office machines, and basic bookkeeping. Knowledge of Montana Code(s) Annotated (MCA)
• legal descriptions, plat maps.
  Minimum Education Required High School Diploma or Equivalent (GED)
  Compensation $22.36
• $26.31 / hourly
  Hours Per Week 40
  Number Of Positions 1
  Shift Day Shift
• 0800 a.m.
• 0500 p.

m. (1 hour lunch break)

Job Description

POSITION

Office Clerk (Payroll, Recording, Accounts Payable)

DEPARTMENT

Clerk & Recorder's Office

ACCOUNTABLE TO

Clerk & Recorder DATE September, 2026 SUMMARY OF WORK The Office Clerk is responsible for a variety of payroll duties, as determined by the Clerk and Recorder. Maintain budgetary accounting and expenditure records, data entry; maintain bookkeeping records; prepare financial records and reports. Responsible for accounts payable, maintain vendor list, process claims and checks with accuracy. Other responsibilities include waiting on customers and assist in recording and filing of documents as needed, required to issue birth and death records, collect and receipt fees, balance daily transactions. Assist with indexing archived documents into theputer. Assist with all other office duties when required. During election cycles this position will be asked to assist with all aspects of the election process. Maintain close and cooperative working relationships with supervisory personnel, other office personnel, all County departments, and the public. You are expected to display good interpersonal skills as you will interact with clients from various departments and executive levels. You are to listen to their technical needs, understand their problems and implement solutions for them.

EDUCATION AND EXPERIENCE

The above knowledge, skills, and abilities are typically acquired through abination of education and experience equivalent to

• A High School diploma or equivalent. (GED)
• Experience in secretarial practices and office procedures and in use ofputers, office machines, and basic bookkeeping.
• Knowledge and use of Montana Codes Annotated (MCA)

JOB CHARACTERISTICS

Nature of Work/Abilities The Office Clerk performs professional duties requiring frequent contact with county officials and county employees for payroll information and must maintain absolute confidentiality of sensitive information. Breach of confidentiality laws will result in immediate dismissal from the Clerk and Recorder's office. Will be required to work overtime hours during election cycles and occasionally at other times specified by office workload. This position requires knowledge of various types of legal documents and laws pertaining to their reception and recording. Process Certificate of Surveys from original receipt through filing with knowledge of Certificates of Survey laws. Title and abstract work, subdivision regulations and legal land descriptions is also essential. Work is generally performed in an office setting. Requires the ability to learn and retain substantial laws relative to the subject matter and be able to research the law when necessary. Position must be able to work extremely well with the public and work with frequent interruptions. T are extended periods of sitting when usingputer, telephone, and other office equipment. T may be stretching, bending, some lifting and climbing stairs. Hazards of the position include heavy lifting of boxes, books, and equipment. Personnel s Must work daily in close proximity within the office area. Continuous and harmonious interaction with other office employees is necessary and required. This position requires contact with the public at the counter and in the office. T is frequent interaction with other county departments, law offices, titlepanies, financing institutions and vendors. Supervision Received The Office Clerk receives supervision as needed from the Clerk & Recorder and other office personnel. Essential Functions This position requires

• Public speaking & relations
• Operation of aputer and other office equipment
• Operation of a motor vehicle and travel.
• You may need to be on your feet for extended periods of time
• Learn and read legal descriptions.

JOB REQUIREMENTS, ACCOUNTABILITY AND PERFORMANCE

The successful applicant must be able to perform the following with or without reasonable amodation

• Accurately prepare and submit reports.
• Keep employees informed on benefit programs and issues.
• Perform basic office duties as directed by the Clerk and Recorder.
• Accurately determine account payable invoices are accurate, getting appropriate department head to approve their claims. Make sure Procurement Documentation is attached to necessary claims.
• Responsible for the correct BARS accounting codes applied to each claim.
• Review budgets to verify that t are adequate funds in the accounts.
• Execute claim checks process.
• Timely and accurately record and file documents.
• Demonstrate the knowledge, skills, and abilities necessary to perform work satisfactorily.
• Completeness, accuracy, neatness, timeliness,petence, and efficiency of work.
• Effectivemunication and professional skills, being consistent and fair with employees, Elected Officials, Supervisors, and public.
• Maintain a good department image and morale.
• Ad to County Policies.
• Maintain confidentiality, discretion, and accuracy in all aspects.
• Competently assist with Elections
• Demonstrate punctuality and observe work hours.

Working Conditions Duties are primarily performed in an office environment while sitting or standing at a desk orputer terminal. Some physical effort, including lifting, is required. The Office Clerk must have visual, physical, and technical ability to independently use aputer, photocopier, scanner, and fax machine; requires occasional stooping, kneeling, crouching; requires regular standing, walking, sitting, talking and hearing. Limited automobile driving and overnight travel required. Is this a registered apprenticeship? False

Place of Work On-site Requisition

ID C&R OC

• 2026 Job Type Full Time Application Email rblankenshipblainecounty-mt