School Bookkeeper

Chapel Hill-Carrboro City Schools

Seawell Elementary School - Chapel Hill, North Carolina This job is also posted in North Carolina School Jobs

Job Details

Job ID:

5920976

Application Deadline:

Posted until filled

Posted:

Sep 10, 2026 3:18 PM (UTC)

Job Description

Job Title:

Bookkeeper Salary Schedule:

Classified; CHCCS Salary Page

Reports To:

Principal and Assistant Finance Officer Salary Grade:

105

Work Location:

Seawell Elementary School FLSA Status:

Nonexempt

Work Schedule:

12 Month Position Summary

The Bookkeeper performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff's biweekly and monthly payroll.

Essential Duties

Verifies, balances, and records receipt of funds collected by teachers for field trips, library fines, lost books, etc. and prepares deposits into proper accounts daily or in accordance with state guidelines

Completes monthly bank reconciliation of school funds, maintaining an accurate ledger

Keeps all school account files detailed and organized

Utilizing scanner to keep digital files

Process timesheet updates for school staff, enter absences and sub assignments in accounting software for both biweekly and monthly paid staff

Daily confirm that substitutes have picked up assignments for absent teachers and if not, secure a sub to cover class

Process purchase requisitions, verify purchase orders, receives and distributes supplies, and prepares invoices for payment

Maintain all records pertaining to purchasing documentation

Uses the chart of accounts to align purchases to correct account codes and in accordance with the school district's strategic plan

Maintains records and receipts for the school procurement card

Reconciles purchases and records accounts to debit monthly

Assist external and internal auditors with annual review

Prepares corrective action for all audits with administration

Provide actions for improvements and corrective actions as necessary

Collaborate with administration to develop a budget and provide updates through the fiscal year

Keeps various information confidential

Performs secretarial and clerical duties pertaining to the administrative functions of the school office as assigned by the principal such as:

Work orders for maintenance on building and grounds

Bus requests for field trips as necessary

Keep copy machines supplied

Relieve staff for lunch or breaks

Set up and clean staff meetings, faculty in-services, parent-teacher conferences and open house

Assist students and parents

Education/Experience Requirements

High school diploma/GED

Detailed oriented with exceptional organizational skills

Strong analytical and problem-solving skills

Multi-task to meet deadlines for groups like school admin and central office

Preferred experience in bookkeeping, accounting, or a related field

Preferred fundamental knowledge of GAAP and FLSA

Utilize accounting/payroll software, LINQ, or ERP software;

Microsoft Office:

Word and Excel;

Google:

Google Drive, Docs and Sheets; and Frontline sub management system

Ability to effectively communicate written and verbal information

Respond to questions either in person or email

Communicate to groups like administration, parents or organizations, teachers, or students

Effectively manage time and tasks

Ability to identify, analyze, and interpret spending patterns and develop budgets

Utilize math skills to reconcile account balances, prepare bank deposits

Ability to prepare and process documents such as bi-weekly and monthly payroll, requisitions and purchase orders, receipts and deposits, bank reconciliations, expense reports, data entry, etc.

Physical Requirements

Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion

Must be able to lift and carry up to 20lbs

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Position Type:

Full-time