Accounts Payable Associate

Accounts Payable Associate O'Day Equipment, LLC - 3.1 Fargo, ND Job Details Full-time $25 an hour 6 days ago Qualifications Accounting systems Purchase orders Financial data reconciliation Vendor management Customer service Workflow management (operations management method) Filing Mid-level System maintenance Invoice payment processing Due diligence Full Job Description Position Summary Keying vendor invoices into GP in a timely manner. Along with ensuring timely payments, vendor maintenance, and workflows need to be watched so vendor discounts are taken correctly and that invoices and Purchase Orders match. Primary Roles and Responsibilities Accounts Payable Vendor Management P-Card Management Customer Service Activities Accountable for paying vendor invoices on time (O'Day Equipment LLC, O'Day Management Inc, O'Day Tank & Steel LLC, Business Properties, LLC & Delta Delta LLC) Maintain A/P workflows & obtain proper approvals Enter A/P invoices into system for payment Collating A/P documents into Doclink Resolve vendor inquiries for Accounts Payable Reconcile vendor statements Mail vendor checks Complete Vendor credit applications per vendor requests Complete product price changes based on vendor invoices received Follow-up on open vendor credit memos to receive check reimbursements Credit Cards Reconcile credit card receipts & statements Issue & cancel company credits cards as required Ongoing system maintenance on credit card system Adjust monthly credit limits as needed Maintain monthly use tax list on company purchases Purchases from vendors and internet Accuracy of Vendor information/details in GP W9's & 1099's Payment remittance Review Vendor data in the GP system for accuracy and proper documentation Print & mail year-end 1099's for all companies Purchase Order Reconciliation Resolve PO vs Payable invoice discrepancies with purchasing Costs or parts do not match No PO in system Maintain company vehicle lease schedules Notify CFO as we come to the end of each lease on the vehicles Unclaimed Property Processing Review uncashed checks Generate Due Diligence letters Review Mid-September to meet the 30 day deadline File applicable state reports Filing October 31 Accountable for backup switchboard as needed Normal hours, 8 a.m. to 5 p.m. Secondary Activities Backup accounting department as needed Backup mainline phones Cross Train in other accounting area Generate PO's Sub contractors & Equipment rentals for WOs Building Maintenance/supplies Equipment Purchases Use non-inventory items so they bill directly to expense accounts Communicate potential problems/trends to managers Backup collating for DocLink Other duties as assigned #hc234059