Accounting Assistant Job Description Revised Date:

November 1, 2024 Reports to:

Finance Section Manager Scope of Authority :

Employee is not responsible for supervising other personnel.

Security/Access :

Employee will be issued picture identification and department credit card.

Job Summary:

Responsible for implementation of accounts payable/receivable processes as assigned, developing and tracking program and organizational budgets, and provides program support to Managers and employees throughout the planning and implementation of public health programs. The Accounting Assistant has a strong understanding of basic accounting principles, is organized and detail-oriented. The Accounting Assistant will be responsible for processing transactions, preparing financial reports, and assisting with other accounting tasks as needed. Other tasks include communicating between participants and managerial staff, creating and updating program schedules, and assisting in the planning and execution of program events.

Required Education and Experience:

• Associate-level degree from an accredited educational institution or a combination of education and experience commiserate with this position.
• Strong Microsoft Office competency and experience
• Familiarity with the TRPHD seven-county service area. Demonstrate sound fiscal accountability.
• Experienced in planning, organization, program development, and evaluation.

Public speaking experience; ability to write and speak effectively National Incident Management System (NIMS) compliant within 6 months of employment. Ability to operate standard office equipment including but not limited to computers, printers, copiers, scanners, calculators, facsimile machines, and telephone systems. Valid driver's license and proof of personal driver's insurance required. Ability to utilize own transportation for work purposes. Ability to travel within the TRPHD seven-county service area. Further distances on occasion. Ability to work well with diverse groups in the public sector and demonstrate cultural awareness and sensitivity.

Recommended qualifications:

Bachelors degree in accounting or closely related degree from accredited college or university

Duties and Responsibilities:

Preparing financial documentation for grants including regular iteration reporting Assisting with payroll Assisting with audits Managing the Program Manager's calendar Managing online resources Processing payments for vendors and suppliers Attending staff meetings and transcribing minutes Responding to emails and answering calls using good business acumen and customer service Maintaining office calendars and sending out reminders of impending appointments Typing letters and reports as may be required from time to time Compiling and sending bulk mailings Proofreading and making copies of documents Assisting in the planning and overseeing of significant events Assisting in managing the budget for special and routine events Acting as a liaison between different departments and businesses Reserving equipment and conference rooms for presentations and in-office meetings Other duties as assigned Basic Skills and Abilities required : Ability to establish and maintain effective working relationships with coworkers, administrative support organization, elected and appointed officials, representatives of other governmental units, private industry, and members of the public. Readily assumes responsibility. Ability to communicate effectively and articulate both orally and in writing. Ability to think strategically and exercise objective judgment. Ability to organize, analyze, and interpret technical information. Ability to organize tasks, establish priorities, and meet established deadlines. Ability to sit, walk, stand, and drive; use hands, and fingers to handle or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, climb stairs, walk, stoop, kneel, crouch or crawl. The employee must be able to lift and/or move 50 pounds. Specific vision abilities required include those of close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. The employee must be able to demonstrate physical fitness activities. Ability to work in a smoke/tobacco-free and drug-free work environment.

• Thorough knowledge of the principles of Public Health and a commitment to the philosophy and mission of TRPHD.

This position requires a 30-day notice of termination. I have read the above job description and agree to carry out the responsibilities described therein.

Employee:

_______________________________________________

Date:

___________________

Health Director:

_______________________________________________

Date:

__________________

Pay:

$22.15 - $25.93 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Flexible schedule Health insurance Health savings account Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person