Essential ResponsibilitiesTuition and Family Accounts Manage all school tuition-related operations through FACTS, including tuition, incidental fees, graduation fees, re-registration fees, financial aid, scholarships, and payments received by the school. Before Care and After School Program Record daily attendance from sign-in sheets and verify that totals correspond with student rosters. Record payments received and verify the accuracy and acceptability of checks. Process forms related to unacceptable checks, unpaid drop-ins, and late pick-ups. Maintain daily and monthly ASP spreadsheets. Add new students and update rosters as enrollment changes. Review drop-in entries and verify appropriate fees are recorded. Create and maintain monthly ASP worksheets. Prepare billing statements for unpaid balances and update statements throughout each billing cycle. Prepare weekly ASP deposits and deliver deposits to the parish office in accordance with established procedures. Deposits and Financial Records Prepare, verify, and record school deposits. Review payments for accuracy and completeness prior to deposit. Prepare bank deposit slips and required deposit documentation. Maintain copies of deposit records and supporting documentation. Enter deposit totals into appropriate spreadsheets and reconcile totals for accuracy. Maintain organized and up-to-date financial records. Donations and Fundraising Track school donations and fundraising revenue using appropriate spreadsheets and financial records. Prepare thank-you correspondence for qualifying gifts. Reconcile monthly parish donation reports. Process and record fundraising deposits. Maintain accurate documentation of donations and fundraising activity. Recordkeeping and Administrative Support Update bookkeeping spreadsheets with current classroom lists, homerooms, and student enrollment information. Add new students and remove graduated or withdrawn students from applicable financial records. Carry forward applicable summer payments into the September accounting records. Assist the Principal and parish office with financial reporting and other bookkeeping needs. Maintain strict confidentiality regarding student and family financial information. Perform other duties as assigned to support the financial and operational needs of the school. Qualifications Previous bookkeeping, accounting, financial administration, or related experience preferred. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Experience working with spreadsheets and financial software. Experience with FACTS tuition management is preferred. Strong attention to detail and demonstrated accuracy in financial recordkeeping. Excellent organizational and time-management skills. Ability to manage multiple responsibilities and deadlines independently. Strong written and verbal communication skills. Ability to interact professionally and respectfully with families, staff, parish personnel, and school leadership. Ability to maintain strict confidentiality when handling sensitive financial information. Demonstrated reliability, integrity, and sound judgment. Commitment to the mission and values of Catholic education. Personal Characteristics The ideal candidate will be:

Accurate:

Demonstrates exceptional attention to detail and takes pride in maintaining reliable financial records.

Organized:

Able to manage multiple accounts, deadlines, spreadsheets, and responsibilities efficiently.

Confidential:

Understands the sensitive nature of family financial information and handles it with discretion.

Professional:

Communicates clearly and courteously with families, employees, parish personnel, and school leadership.

Dependable:

Follows through on responsibilities and meets established deadlines.

Collaborative:

Works effectively with the Principal, parish office, and school staff.

Mission-Oriented:

Supports the Catholic identity and educational mission of the school. Monitor FACTS payment schedules and make approved adjustments to payment plans and dates at the request of families. Maintain accurate family financial records and monthly tracking spreadsheets, including accounts not enrolled in FACTS. Communicate with families regarding new-family account setup, tuition payments, delinquent accounts, and outstanding balances. Prepare and distribute payment and delinquency notices as needed. Maintain accurate and confidential financial files.

Pay:

From $22.50 per hour

Work Location:

In person