Accounts Receivable & Accounts Payable Associate -

Part-Time Pay:

$17.00-$19.00 per hour

Job Type:

Part-Time Schedule:

Monday-Friday, 9:00 AM-2:00

PM Location:

Hackensack, NJ Work Location:

In Person Position Overview Glaze Donuts is looking for a detail-oriented, organized, and dependable Accounts Receivable & Accounts Payable Associate to support our finance and operations team. This role is responsible for customer payments, invoicing, vendor bills, payment tracking, financial records, and general administrative support. We are looking for someone who is comfortable working with numbers, spreadsheets, invoices, and financial information and who can work independently while communicating effectively with management, customers, vendors, and other departments. Previous experience in accounting, bookkeeping, accounts receivable, or accounts payable is preferred . QuickBooks experience is strongly preferred , and candidates with an Associate degree in Accounting, Finance, Business Administration, or a related field are especially encouraged to apply. Bilingual English/Spanish is preferred but not required. Accounts Receivable Responsibilities Apply and accurately record customer payments Monitor outstanding customer balances Prepare and send customer invoices Follow up with customers regarding unpaid invoices Contact clients regarding outstanding balances and payment status Resolve payment discrepancies and billing questions Maintain accounts receivable reports and spreadsheets Prepare reports showing open invoices and payment activity Review invoice and payment-related emails, including wire transfer notifications Reconcile customer payments with bank deposits and internal records Maintain organized and accurate records of customer balances and payments Accounts Payable Responsibilities Receive, review, and verify vendor invoices Confirm invoices are accurate and properly approved Maintain vendor records, payment terms, and contact information Schedule and process vendor payments based on agreed payment terms Send payment confirmations and remittance information to vendors Track outstanding accounts payable balances Help ensure vendors are paid accurately and on time Communicate with vendors regarding payment status, discrepancies, and confirmations Maintain organized files for invoices, payments, and supporting documentation Administrative & Operations Support Assist with printing daily orders from Toast when needed Help verify that orders are properly entered and reflected in Toast Assist with order organization during high-volume periods or staff absences Communicate order-related discrepancies to the appropriate team members Provide general administrative support as needed Assist management with maintaining organized financial and operational records Reporting & Financial Support Prepare regular accounts receivable and accounts payable reports Assist with month-end reconciliation Support basic financial reporting Maintain accurate and organized financial records Follow internal accounting procedures and controls Work with management and operations to resolve billing, payment, or order-related issues Report directly to Manager Qualifications High school diploma or equivalent required Associate degree in Accounting, Finance, Business Administration, or a related field preferred Previous experience in accounting, bookkeeping, accounts receivable, or accounts payable preferred QuickBooks experience strongly preferred Experience with Excel or Google Sheets preferred Experience with Toast or another POS system is a plus Basic understanding of invoices, payment processing, reconciliations, and accounting procedures Strong attention to detail and financial accuracy Comfortable working with numbers and basic calculations Strong organizational and time-management skills Ability to manage multiple responsibilities independently Ability to identify and resolve invoice or payment discrepancies Professional communication skills when working with customers and vendors Comfortable using email, cloud-based systems, spreadsheets, and accounting software Discretion and professionalism when handling confidential financial information Must speak English Bilingual English/Spanish preferred Work Requirements Must be available Monday-Friday from 9:00 AM-2:00 PM Reliable attendance and punctuality required Reliable transportation required Ability to work independently and stay organized May occasionally be offered additional hours based on business needs Additional hours are not guaranteed May occasionally need to use a personal vehicle for work-related tasks What We're Looking For We are looking for someone who is accurate, dependable, organized, and comfortable taking ownership of their work . The ideal candidate has previous experience working with invoices, customer payments, vendor bills, spreadsheets, and accounting software and is comfortable communicating with both customers and vendors. Candidates with QuickBooks experience, an accounting or business-related background, and bilingual English/Spanish skills are strongly encouraged to apply.

Pay:

$17.00 - $19.00 per hour Expected hours: 25.0 - 30.0 per week

Benefits:

401(k) Employee discount Flexible schedule People with a criminal record are encouraged to apply Application Question(s): Do you have a vehicle?

A smoother version would be:

Do you consider yourself highly organized and detail-oriented?

Experience:

Accounting:

1 year (Preferred)

Work Location:

In person