Accounts Payable Specialist MAP Restaurant Supplies Newark, NJ Job Details Full-time 2 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Paid sick time Qualifications Vendor relationship building Research Analysis skills Attention to detail Food industry Analytical thinking Full Job Description Accounts Payable Specialist Position Summary We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team in the restaurant supply distribution industry. The ideal candidate will have experience managing the full accounts payable process, including invoice processing, purchase order (PO) matching, discrepancy resolution, and tracking purchase orders from creation through final billing. This role requires strong analytical skills, accuracy, and the ability to collaborate with purchasing, receiving, and vendor partners. Key Responsibilities Process a high volume of vendor invoices accurately and in a timely manner. Perform three-way matching of purchase orders, receiving documents, and vendor invoices. Review and reconcile invoice discrepancies, pricing variances, quantity differences, and receiving issues. Investigate and resolve invoice and payment discrepancies by working closely with Purchasing, Receiving, Warehouse, and vendors. Monitor the complete purchase order lifecycle, ensuring transactions flow accurately from PO creation through receipt, invoicing, and final payment. Verify proper approvals and coding before processing invoices. Maintain accurate vendor records and payment terms. Prepare weekly payment runs, including checks, ACH, and electronic payments. Reconcile vendor statements and resolve outstanding balances. Monitor and reconcile company credit card activity. Ensure compliance with company policies, internal controls, and accounting procedures. Assist with month-end closing activities, including AP accruals and account reconciliations. Respond promptly to vendor inquiries while maintaining positive vendor relationships. Generate and maintain accounts payable reports and documentation for audits. Qualifications 2+ years of Accounts Payable experience, preferably in wholesale distribution, restaurant supply, foodservice, or a high-volume inventory environment. Strong understanding of purchase order processing and three-way invoice matching. Experience resolving invoice discrepancies and researching vendor billing issues. Knowledge of the purchase-to-pay (P2P) process from purchase order creation through invoicing and payment. Join us as an Accounts Payable Specialist to play a crucial role in maintaining our company's financial health! Your expertise will help ensure smooth operations while supporting our commitment to accuracy, compliance, and continuous improvement within our finance team.

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Paid sick time Paid time off Vision insurance

Work Location:

In person