Job Description Position Summary:

This is a full-time position which reports to the AMB West Director of Finance. This position will allocate 70% of its time to Accounts Payable and 30% to accounting. This role is responsible for accounts payable, traditional accounting assignments such as bank and balance sheet reconciliations, fixed assets, property taxes, and journal entries for multiple entities. In addition, this position will assist with financial reporting including the preparation of monthly financial statements, annual budgets, audit workpapers, and tax workpapers.

Role and Responsibilities:

Accounts Payable:

Process vendor payments for 8 entities and process check payments.
Maintain AP files, W9 files, and ACH files.
Review the invoice entry process to ensure proper coding, remittance information, departmental approval, and due date.
Compile and review credit card transactions in preparation for file upload.
Research and identify corrective actions for problem invoices, including process changes, if necessary.
Build strong cross functional partnerships to resolve processing issues with all internal departments.
Partner in the development, implementation, and maintenance of systems, procedures, and policies to ensure adherence to company guidelines and streamline workflow.
Prepare all reconciliations associated with AP and serve as primary contact for payable requests.
Deposit checks and cash weekly for multiple entities.
Track outstanding checks over 90 days, void and re-issue as needed.
Process annual 1099's for multiple companies.
Respond to employee and vendor inquiries regarding unpaid/paid invoices.

Accounting:

General Ledger - Coordination, preparation, documentation of daily transactions.
Assist with monthly closing entries; intercompany processing and balancing.
Bank account reconciliations.
Track and reconcile capital expenditures.
Assist with preparation of monthly financial reports and annual budgets.
Collaborate on other projects or duties as needed.
Ad-hoc internal reporting and analysis.

Qualifications and Education Requirements:

1-2 years experience in high-volume accounts payable accounting .
Proficiency in Excel and Microsoft Office Suite.
Windows-based accounting system knowledge and demonstrated aptitude for GL systems and interfaces.
Strong analytical skills.
Thrives in a small team environment with moderate supervision.
Self-starter with a high level of attention to detail.
High regard for confidentiality.
Positive attitude and excellent oral and communication skills.
Excellent time management and organizational skills.
Flexibility to work extended hours.

Preferred Skills:

Strong accounting software experience and financial statement preparation and analysis.

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