Accounts Receivable / Art Registration Assistant Michael Godard Fine Arts Associates Henderson, NV Job Details Full-time $17 - $19 an hour 4 hours ago Benefits AD&D insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Customer communication Filing Research Customer inquiry handling Records management Attention to detail Data entry Collection management Full Job Description Job Summary Michael Godard Fine Arts Associates is seeking a versatile Accounts Receivable Assistant. This dual-focus role manages the complete billing and payment cycle while assisting the physical, logistical, and legal care of our fine art collection.

Key Responsibilities Accounts Receivable & Billing Invoicing & Payments:

Generate accurate customer invoices. Process and apply payments from checks, credit cards, and electronic transfers.

Collections & Reconciliation:

Monitor aging accounts, politely follow up on overdue balances, and reconcile the AR ledger.

Discrepancies:

Handle billing shortfalls, chargebacks, and refund requests. Assist with month-end and year-end closing.

Reporting:

Prepare and analyze daily, weekly, and monthly AR reports for management.

Art Registration & Logistics Database Management:

Maintain and update the comprehensive collection database (Odoo), documenting changes in art condition, location, provenance, materials, and histories.

Logistics Coordination:

Coordinate art movements, packing, crating, and shipping for exhibitions, loans, and acquisitions. Assist with international transport and customs procedures.

Inventory Control:

Conduct regular physical inventories to ensure objects are correctly located and records match.

Administration & Studio Support Customer Service:

Promptly resolve client billing and account inquiries.

Creative Support:

Assist the Art department with research, production, and asset requests.

General Clerical:

Handle data entry, filing, archive maintenance, and general administrative duties. Qualifications Experience in accounts receivable, general bookkeeping, and customer service. Direct experience or strong knowledge in art handling, project management, or gallery logistics. Technical proficiency with database management systems (Odoo experience is a plus) and Microsoft Excel. Exceptional communication and organizational skills with a meticulous attention to detail. Schedule 8am-5pm Monday-Friday This is a 100% on-site, in-person job Must be able to reliably commute each day to this location Please no calls or messages about this position.

Pay:

$17.00 - $19.00 per hour

Benefits:

401(k) AD&D insurance Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Accounting:

2 years (Required) Ability to

Commute:

Henderson, NV 89044 (Required)

Work Location:

In person