Accounts Payable & Invoicing Clerk TalentNest On Demand Colonie, NY Job Details $60,000 a year 21 hours ago Benefits Health insurance Paid time off Safety equipment provided Qualifications Phone communication Spreadsheets High school diploma or GED Office phone management Quality data entry Full Job Description Accounts Payable & Invoicing Clerk We're looking for a detail-oriented Accounts Payable & Invoicing Clerk to join our finance team and help keep our operations running smoothly, with some light front-desk responsibilities as part of the role. Position Summary The Accounts Payable & Invoicing Clerk is responsible for processing vendor invoices, generating customer invoices, and maintaining accurate financial records related to payables and billing. This role also serves as a friendly first point of contact for visitors and callers, providing light reception support as needed. Key Responsibilities Accounts Payable Review, code, and process vendor invoices for raw materials, packaging, ingredients, and operational expenses Match invoices to purchase orders and receiving documents (3-way match) Verify pricing, quantities, and terms against contracts/agreements Prepare and process bi-weekly check runs Reconcile vendor statements and resolve discrepancies or billing disputes Maintain organized, audit-ready AP files (digital and/or paper) Respond to vendor inquiries regarding payment status Assist with month-end accruals and AP aging reports Invoicing / Accounts Receivable Support Generate and issue accurate customer invoices based on shipping/delivery records Ensure invoices reflect correct pricing, quantities, lot numbers, and terms Track and follow up on outstanding invoices as needed Coordinate with sales, warehouse, and logistics teams to resolve invoicing discrepancies Support credit memo processing and returns documentation General Accounting Support Assist with data entry into accounting/ERP system (Sage Intacct) Support internal and external audits by pulling documentation as requested Maintain accurate filing of contracts, invoices, and related correspondence Assist with other administrative accounting tasks as assigned Light Reception Duties Greet visitors, vendors, and delivery drivers in a professional and welcoming manner Answer and direct incoming phone calls Manage incoming/outgoing mail and packages Maintain a tidy and organized front office/reception area Schedule conference room bookings and assist with basic office supply ordering Qualifications Required High school diploma or equivalent; Associate's degree in Accounting, Business, or related field preferred 1-3 years of accounts payable, bookkeeping, or invoicing experience (food manufacturing or industrial environment a plus) Proficiency in Microsoft Excel and accounting/ERP software Strong attention to detail and accuracy in data entry Excellent organizational and time-management skills Professional, courteous phone and in-person communication skills Preferred Experience with food industry compliance requirements (lot tracking, FIFO, traceability documentation) Familiarity with purchase order and inventory management systems Basic understanding of GAAP and general bookkeeping principles Skills & Attributes Highly organized with strong multitasking ability Comfortable balancing back-office accounting work with front-desk responsibilities Trustworthy with confidential financial and vendor information Team player who works well across departments (purchasing, sales, warehouse) Calm, friendly demeanor under time pressure (e.g., during invoice deadlines or busy front-desk periods) Work Environment This role is based primarily in an office setting within a food manufacturing facility. Occasional exposure to production floor environments may occur (proper PPE provided). Standard business hours, Monday-Friday, [7:30 AM-4:00 PM].

Compensation:

$60,000

Benefits :

Health Simple IRA with 3% match PTO, etc. If you are looking for an opportunity where your work truly makes a difference and you can grow alongside a successful and expanding organization, we encourage you to apply today!