Accounts Receivable & Admin Support The Role EGC is seeking a highly organized and detail-oriented candidate to join our growing team. This role will be responsible for billing operations in our agency to ensure accurate client invoicing, tracking billable services, financial record management and coordinating with internal teams to maintain processes. Initially, this position will also provide temporary executive support to the CEO while the current Executive Assistant is on leave. The ideal candidate is proactive, dependable and comfortable managing multiple priorities. This is an excellent opportunity for someone who is eager to learn and grow, and also enjoys a fast paced, collaborative work environment.

Location:

Melville, NY -

Full Time, In-Office Primary Responsibilities:

Accounting Prepare and issue client invoices based on campaigns, retainers, and project deliverables

Track billable hours, media spend, and third-party costs across multiple accounts

Reconcile discrepancies between contracts, scopes of work, and billed services

Coordinate with account managers, media buyers, and finance team to verify billing details

Monitor accounts receivable and follow up on outstanding invoices

Maintain organized billing records and documentation for audits and reporting

Assist with month-end close, including preparing schedules and resolving outstanding items

Strong understanding of invoicing, accounts receivable, financial processes, billing software Executive Support (temp role) Manage the CEO's calendar, coordinating meetings based on priority and anticipating scheduling conflicts to resolve them proactively

Travel arrangement planning and booking support for the CEO

Prompt and professional communications with clients and vendors

Tracking and ensuring deadlines of CEO deliverables

Attend meetings as needed, taking clear notes and circulating action items

Email inbox management, prioritizing time-sensitive communications

Support internal communications, ensuring information is shared clearly and promptly with the appropriate team members

Provide administrative support and assist with special projects as needed

Qualifications

2+ years of billing, accounting, or finance experience (marketing or agency preferred)

1+ years experience with administrative support (director level or above preferred)

Proficient experience with billing or accounting software as well as Excel

Strong communication skills for cross-functional collaboration

Ability to manage multiple deliverables in a fast-paced environment, with attention to detail

Handle sensitive and confidential information with professionalism and discretion

The Perks at EGC

Flexible PTO and Summer Fridays (half days)

Medical, Dental, Vision benefits

401K + employer matching

Life Insurance, Aflac and additional auxiliary discount programs

Company luncheons, outings and events

Professional growth training opportunities