We are looking for a dependable Full Charge Bookkeeper to support the day-to-day financial operations of a growing fire protection business in Ronkonkoma, New York. This position is ideal for someone who is comfortable managing core bookkeeping activities independently, from billing and collections to payables and financial record maintenance. The role also contributes to project-related administrative processes, helping keep client accounts, vendor records, and financial documentation accurate and up to date.

Responsibilities:

• Maintain complete and accurate financial records by entering daily banking activity and other transactions into accounting systems.
• Oversee invoicing and receivables, including preparing customer billings, issuing invoices, and monitoring outstanding balances.
• Communicate with clients regarding invoice status, payment approvals, and collection efforts to help improve cash flow.
• Manage accounts payable tasks by reviewing vendor documentation, matching delivery records, and entering payable information for processing.
• Update QuickBooks Online with billing, payable, and other financial data to keep records current and organized.
• Assist with project-related coordination by tracking change order approvals and recording related updates in project management tools.
• Monitor insurance certificate requirements and coordinate communication between clients and insurance representatives when documentation is needed.
• Support financial planning efforts by keeping payable and receivable records organized for budgeting and reporting purposes.