Job Overview We are seeking a dedicated and detail-oriented Accounting Assistant to join a dynamic finance team. This role plays a vital part in supporting the organization's financial operations by managing various clerical and administrative tasks related to accounting functions. The ideal candidate will possess strong computer literacy, excellent organizational skills, and the ability to handle multiple responsibilities efficiently.

Schedule:

Choice of two options: 37.50 hour work week 4-day week: Tuesday-Thursday, 7:00 AM-5:00 PM, and Friday, 6:30 AM-4:00 PM 5-day week: Monday-Thursday, 9:00 AM-5:00 PM, and Friday, 8:00 AM-4:00

PM Responsibilities:

Performs all receptionist duties including greeting visitors, answering and directing incoming calls, and monitoring the building's door and security system. Serves as designated back-up to the Staff Accountant during absences, excluding payroll processing. Maintains the confidentiality and security of all financial, customers, vendors, and other sensitive company information. Prepares customer invoices and export documentation and verifies all information for accuracy and completeness. Ensures daily correspondence to customers, including invoices, export documents, certificates of compliance, is distributed timely and maintains accurate records of all correspondence. Applies daily Accounts Receivable receipts accurately and assists with collection activities of past-due customer accounts. Preforms credit reference verifications for new customers in accordance with company procedures. Reviews and edits daily and weekly team member timecards for accuracy and completeness, Assists with reviewing, auditing, and entering Accounts Payable invoices received, processes weekly AP payments, and distributes weekly ACH Remittance Statements to Vendors. Compiles and prepares routine reports and summaries as requested. Assists with all month-end and year-end closing procedures of accounting system and may be required to adjust their work schedule and/or scheduled time off to meet closing deadlines and ensure all required activities are completed timely.

Qualifications:

Education & Qualifications:

Associate degree in accounting or finance required 1-3 years of relevant, hands-on accounting experience required. Privy to secured/sensitive information-Confidentiality required. Professional personal presentation; customer service oriented. Excellent verbal and written communication skills. Strong attention to detail and accuracy. Demonstrate an ability to manage a variety of priorities while meeting deadlines. Ability to work independently on assigned duties and in a Team environment to accomplish required goals. Must be able to multi-task, able to work in a fast-paced environment, and be a team player. This position is deemed a safety sensitive position always requiring alertness. #EXP001

Pay:

$23.00 per hour

Education:

Associate (Required)

Experience:

Accounting :

2 years (Required) Ability to

Commute:

Utica, NY 13502 (Required)

Work Location:

In person