Responsibilities:

Review incoming invoices, expense submissions, and payment requests to confirm required support is included and approvals meet company authorization standards.
Assign accurate account coding and validate transactions against internal policies before payment is released.
Reconcile invoices with purchase orders and receiving records to complete three-way matching and resolve discrepancies promptly.
Prepare and process payment activity such as check runs, wire requests, intercompany payables, and employee reimbursements.
Coordinate check distribution by producing payment batches, securing required signatures, and organizing supporting documentation.
Maintain vendor records by setting up new suppliers, collecting tax forms, updating account details, and responding to payment-related inquiries.
Audit expense reports in the Concur system and help ensure reimbursement activity follows company guidelines.
Track use tax obligations, support monthly tax-related processes, and assist with financial or compliance audit requests as needed.
Organize accounts payable files, sort finance-related mail, update records for capital purchases, and provide backup support to the broader AP team.

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