Office Assistant Tumalo Irrigation District Bend, OR Job Details Full-time $22 - $26 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance 401(k) matching Qualifications Customer communication Microsoft Excel Interpersonal skills Attention to detail Organizational skills GIS Full Job Description Overview We are looking for a full time Office Assistant to join our small, friendly Irrigation District who is organized, dependable, and someone who enjoys helping people. If you are interested in learning something new and becoming a knowledgeable resource for the community, we encourage you to apply. Please read the full job description below. If you are interested in the position, please submit a cover letter and resume by email to , or you may drop them off in person at our District office located at 64697 Cook Avenue. Customer service is an important part of this position. The ideal candidate enjoys helping people and can remain calm, patient, and professional when assisting patrons with a wide range of questions, needs, and circumstances. Strong communication and interpersonal skills, good judgment, and the ability to navigate challenging interactions with professionalism and empathy are essential. General Office & Customer Service

• Support the Office Manager with the day-to-day operation of the district office.
• Provide exceptional customer service to district patrons, staff, and customers.
• Respond to questions and assist patrons with water-related needs and requests.
• Dispatch daily water calls from water patrons to field crew.
• Maintain a high level of accuracy, confidentiality, and professionalism.
• Maintain office supply and equipment inventories.
• Maintain vehicle maintenance records.
• Maintain workers' compensation and liability insurance records and process claims.
• Create and distribute the Ditch Rider summer work schedule.
• Assist with OSHA requirements, including training, safety meetings, and related documentation.
• Use Microsoft Office applications, including Word, Excel, and Outlook, on a regular basis.
• Learn new systems, procedures, and responsibilities quickly while effectively managing multiple priorities. Water Rights Management Duties and Qualifications
• Process annual instream leases and assist with water-rights transfers.
• Review and maintain accurate water rights usage for all accounts and process jeopardy water.
• Maintain accurate and current water-rights and ownership information.
• Assist patrons with questions regarding their water rights and related district processes.
• Develop a basic working knowledge of GIS and mapping.
• A desire to learn new skills and share responsibilities with the office manager Bookkeeping
• Accurately enter and process accounts payable invoices.
• Manage vendor accounts and maintain accurate records of invoices, statements, payments, and account information.
• Manage accounts receivable using water management accounting software.
• Prepare and take company deposits to the bank as needed.
• Assist with collections as needed. Qualifications & Skills
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Patience and good judgment when dealing with challenging situations.
• Strong organizational skills and attention to detail.
• Has excellent attention to detail and takes pride in accurate work.
• Ability to multitask, prioritize, and meet deadlines.
• Proficiency with Microsoft Word, Excel, Outlook, and similar office software.
• General knowledge of bookkeeping and accounting procedures.
• Ability and willingness to learn specialized water-rights terminology, regulations, and procedures. Basic knowledge of GIS and mapping is helpful.
• Curiosity, initiative, and a willingness to take on new responsibilities.
• Ability to work independently while also collaborating effectively with the Office Manager, District Manager, and field crew.

You don't need to know everything when you start. We will teach you the irrigation and water-rights side of the job. What matters most is that you are willing to learn, ask questions, and treat our patrons with professionalism and respect. Flexible 4-

Day Schedule Available:

This position may be scheduled 4 days per week (32 hours) or 5 days per week (40 hours), depending on the employee's preference and the needs of the position. The work changes throughout the year based on the irrigation season. During April-September, the primary focus is customer service and supporting our patrons while water is running. You will spend a significant amount of time answering phones, responding to questions, assisting patrons, and helping resolve issues.

Pay:

$22.00 - $26.00 per hour Expected hours: No less than 32.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Paid time off Vision insurance

Work Location:

In person