The Accounting Clerk provides accounting and administrative support for College grants, restricted funds, general ledger reconciliations, payroll accounting, and financial reporting. The position helps ensure that financial transactions are accurately recorded, properly documented, reconciled to supporting records, and administered in accordance with grant agreements, College policies, internal controls, and applicable requirements. The position works closely with the Payroll Clerk to reconcile payroll activity, research and resolve discrepancies, maintain supporting documentation, and provide trained backup coverage for essential payroll processes. The position also collaborates with the Controller, Assistant Controller, grant managers, and College departments to support accurate financial reporting, audit readiness, and continuity of critical Business Office operations. This position is intended to provide opportunities for progressive development in payroll, grant, governmental, and higher education accounting. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this position. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Grants:

Review, monitor, and act as the contact in providing grant financial reports/cash requirements for all College grants. Reconcile all grant general ledger activities. Prepare monthly reports to grant leads. Submit reimbursement requests and supporting documentation to funding entities as required in a timely manner. Communicate effectively with College grant team and partners to help promote grant activities.

Accounting:

Write journal entries for reclassification of expenses as needed. Writes Month End Adjustments. Approves journals and month end adjustments as needed. Assists Controller in completion of annual audit workpapers for TVCC and the Foundation. Completes and submits sales tax returns as needed. Assists with proper maintenance of accurate equipment inventory records. Assists with fixed asset inventory, facilities inventory and works with Physical Plant department on disposal of surplus property as requested by Controller. Records monthly billings for all college internal service funds. Voids and cancels checks as needed. Creates and codes requisitions as needed. Records receipts and completes deposits daily. Assists in answering day-to-day questions from campus departments concerning account balances, transfers and necessary journal entries, and all other finance operational questions related to the college and the Foundation and monies available. Assists and provides backup to the weekly account's payable functions. Track and communicate with compliance bodies to assist with timely reporting and compliance requirements. Perform other duties as assigned by the Controller.

Payroll:

Act as back-up for payroll processing. Regularly assist Payroll Clerk to maintain proficiency in payroll processing. Assist in payroll audits to ensure accuracy of data. Assist in keeping up with payroll related federal and state law and regulation changes. Implement the payroll software program and train employees. Perform other duties as assigned by the Controller.

General:

TVCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee: Display empathy and positive regard for others in written, verbal and non-verbal communications. Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication. Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions. Maintain proficiency as needed and approved by attending needed training, reading job-related materials, and meeting with others in area of responsibility. Dress appropriately for a workplace with frequent customer service interaction and community outreach. Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner. Ability and willingness to cross-train in payroll processing and provide dependable backup coverage for essential payroll functions. Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling employee compensation, payroll, benefit, banking, tax, and personal identifiable information. Ability to perform detailed financial reconciliations, identify discrepancies, document findings, and follow established correction and approval procedures. Ability to learn and use payroll, financial, grant-management, and reporting systems. Ability to organize work around recurring payroll, grant, reconciliation, audit, and financial-reporting deadlines.

MANDATORY

Associate's degree in accounting or related field plus two or more years of accounting experience, or any satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties. Able to perform accounting functions in accordance with Generally Accepted Accounting Principles and Practices in compliance with guidelines established by outside agencies and the college. Advanced knowledge of a variety of office practices and procedures, use of office equipment, including 10-key calculator, MS Office software, and accounting software. Able to maintain confidentiality of employee and student records and information.

PREFERRED

Bachelor's degree in accounting or related field; Accounting experience in a public two (2) or four (4) year educational institution.

PHYSICAL DEMANDS

Minimum physical exertion. While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORKING CONDITIONS

Usual office working conditions. The noise level in the work environment is typical of most office environments. Minimum physical exertion.

SUPERVISORY RESPONSIBILITY

None. May oversee the duties and schedule of a work study student.

SUPERVISION RECEIVED

Works under the general supervision of the Controller.

TERMS OF EMPLOYMENT

This is a full-time, Classified, hourly (non-exempt) position.

VETERANS PREFERENCE

Applicants are eligible for a Veteran's Preference in accordance with Oregon law. Preference will be given only if the applicant meets the minimum qualifications of the position and submits the required documentation at the time of application. You can request copies of your military service records through the National Archives website at http://www.archives.gov/veterans/military-service-records/. The College reserves the right to reject all applicants and ask for a re-opening of the position or make a direct appointment. PI287448135