Purchasing, Order Entry, Accounts Payable & Accounts Receivable Small manufacturing / machine shop environment (high-mix, low-volume precision parts production) Position Summary We are seeking a reliable, detail-oriented Office Assistant to support the administrative and financial operations of our growing machine shop.

This role is critical to keeping purchasing, order entry, accounts payable, and accounts receivable running smoothly. The ideal candidate will be organized, accurate with numbers, comfortable with basic accounting software, and able to communicate clearly with vendors, customers, and internal shop personnel. Key Responsibilities

Enter and process customer sales orders and convert them into work orders as needed
Assist with purchasing: create purchase orders, track open POs, follow up on deliveries, and maintain accurate vendor records
Process accounts payable: code invoices, match to POs and receiving documents, prepare payments, and maintain vendor files
Process accounts receivable: generate invoices, post payments, follow up on overdue accounts, and reconcile customer statements
Maintain organized digital and paper filing systems for orders, invoices, and related documents
Support inventory and material tracking by updating records and communicating shortages or delays
Provide general office support, including answering phones, greeting visitors, and assisting with basic administrative tasks
Communicate effectively with shop floor personnel, vendors, and customers regarding order status and payment issues
Assist with month-end closing activities and basic reporting as needed Required Qualifications
High school diploma or equivalent (associate degree in business, accounting, or related field preferred)
1-3 years of experience in office administration, bookkeeping, purchasing, or a related role (manufacturing or job-shop experience is a strong plus)
Strong attention to detail and accuracy with data entry and numbers
Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning new software
Basic understanding of accounts payable, accounts receivable, and purchasing processes
Good written and verbal communication skills
Ability to manage multiple priorities in a fast-paced small-business environment
Reliable, professional, and able to maintain confidentiality Preferred Qualifications
Experience with manufacturing ERP or shop management software
Familiarity with QuickBooks or similar accounting software
Prior experience in a machine shop, fabrication, or discrete manufacturing environment
Knowledge of basic inventory control practices What We Offer
Competitive hourly wage based on experience
Opportunity to grow with a small, established manufacturing company
Direct impact on daily operations in a hands-on environment
Collaborative team atmosphere To apply, please submit a resume and brief cover letter highlighting relevant experience with purchasing, order entry, AP, or AR.

Benefits:

401(k) Health insurance Life insurance Paid time off Vision insurance

Work Location:

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