Administrative Assistant Job Type:

Part-time, 25-30 hours per week, & occasional

Saturdays Location:

Blakeslee, PA Job Summary :

The bookkeeper/Administrative Assistant will be responsible for full-cycle bookkeeping duties, including preparation of bank reconciliations, accounts payable, and accounts receivable, as well as providing general office assistance as required. This role provides key support to the Office Manager in all front office functions, offering ongoing customer service through problem-solving, analyzing challenges, providing solutions, and completing tasks on time.

About us:

Since its establishment in 1968, the Brier Crest Woods Property Owners Association has operated as a unified collective, dedicated to delivering outstanding service to our community. Our achievements are a testament to the invaluable contributions of passionate and talented volunteers who work towards a shared vision. We actively listen to the voices of our community members and adapt accordingly. Our endeavors here are the result of collaborative teamwork, with each individual excelling in their role. Through mutual support, shared enthusiasm, and a commitment to excellence, we continually strive for success as a team. We invite you to embrace this community philosophy, which has served us effectively for many years. Every individual who contributes to Brier Crest Woods should recognize their significance within our organization.

Detailed Overview of Responsibilities :

Role Specific Responsibilities :

Role Specific Responsibilities:

Bookkeeping and Finance:

Creating and processing Accounts Receivable and Accounts Payable daily Assist walk-in homeowners. Manage incoming calls, answer questions, and direct inquiries to the appropriate staff member. Maintains physical and digital filing systems. Assist in the preparation of mailers for the annual meeting. Inputs and updates information in databases and spreadsheets. Ensures that deadlines are met and adapts to changing priorities. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Additional tasks as needed Process payments received by cash, check, or credit card Maintain a balanced ledger Perform monthly bank account reconciliations Create a weekly check run report for Operations Manager to review and, upon approval, print A/P checks Input payroll reports into bookkeeping software biweekly Generate monthly financial reports for the Board of Directors Meeting packets and provide to the Office Manager for review Prepare Resale Certificates and deliver to the Office Manager Input of New Homeowner information in bookkeeping software and complete the new homeowner checklist

Qualifications :

High school diploma or equivalent; additional education in Accounting or Business Administration is a plus Previous experience in bookkeeping or a similar role. Proficiency in Google Suite. Proficiency in Bookkeeping Software, especially Xero

• Strong organizational and multitasking skills. Excellent written and verbal communication skills. Ability to work both independently and as part of a team. Exceptional diligence and accuracy

Perks :

Competitive salary. Training and development opportunities. A supportive and collaborative work environment.

Job Type:

Part-time Pay:

$17.00 - $18.00 per hour

Benefits:

Flexible schedule Professional development assistance

Experience:

Administrative:

1 year (Required)

Accounting:

1 year (Preferred) Ability to

Commute:

Blakeslee, PA 18610 (Required)

Work Location:

In person