Job Overview Role is to provide support to current staff by tracking all customer invoicing, payments, and job status. Candidate will be required to communicate effectively with customers to track collections and follow up on outstanding quotes. The ideal candidate will possess strong communication skills, be proficient in various office software, and have a proven track record of effective task management.

Duties Billing:

Customer invoicing, matching to purchase orders, electronic file management. Prepare and send monthly statements to customers. Follow up on all aged collections to full resolution. Cost tracking and cost allocation for large ongoing projects.

Accounts payable:

Vendor payments correlated to correct job, emphasis on tracking cash flow and record keeping in Quickbooks and Google Drive. Prepare all checks for owners' signature or pay online where possible.

Accounting:

Monthly reconciliations are standard. Salesman commission preparation each month including tracking of related expenses. Work closely with the Controller to ensure business financial needs are maintained.

Requirements:

Proven experience in an administrative role, bookkeeping, or similar position. Proficiency in QuickBooks or other related software is a plus. Proficiency with Gmail and Google Drive. Capable of processing AP and AR across multiple companies. Strong attention to detail and brings tasks to completion. Time management skills to prioritize tasks effectively in a busy environment.

Pay:

$21.00 - $23.00 per hour Ability to

Commute:

Broomall, PA 19008 (Required) Ability to

Relocate:

Broomall, PA 19008: Relocate before starting work (Required)

Work Location:

In person