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RH
Robert Half
Accounts Payable Specialist
Career Insights for Accounts Payable / Receivable Clerk
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Based on Pennsylvania data
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What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$47,502 / year median in Pennsylvania
-14% projected decline
Job Description
We are looking for an Accounts Payable Specialist to join a payments team. This position supports day-to-day payment operations by reviewing transaction accuracy, preparing disbursement batches, and ensuring outgoing payments are handled with care. The ideal candidate is detail-oriented, comfortable working with invoice coding and payment processing, and able to maintain accuracy in a fast-paced environment.
Responsibilities:
- Review payment documentation and examine transactions for completeness, accuracy, and compliance before release.
- Support positive pay activities by comparing issued payments against banking records and helping resolve discrepancies.
- Prepare and assemble check batches, including printing, organizing, and stuffing checks for distribution.
- Build payment runs according to processing schedules and verify that invoices are coded correctly before submission.
- Coordinate special mailing requests and ensure time-sensitive payments are routed according to instructions.
- Assist with invoice handling and account coding to maintain organized and accurate accounts payable records.
- Monitor payment workflow details and flag exceptions that require follow-up or correction.
- Maintain clear documentation of processed payments to support audit readiness and internal controls.
- Experience working in accounts payable or a similar payment-processing environment.
- Working knowledge of invoice coding, account coding, and check run procedures.
- Ability to review financial details carefully and identify errors or inconsistencies.
- Familiarity with positive pay processes and payment control practices is preferred.
- Strong organizational skills with the ability to manage repetitive tasks accurately and efficiently.
- Proficiency in basic office and accounting systems used for payment tracking and documentation.
- Effective communication skills and the ability to follow written and verbal instructions reliably.