Job Overview We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our dynamic finance team. In this vital role, you will manage the full cycle of accounts receivable processes, ensuring timely collection of payments, accurate record-keeping, and seamless communication with clients. Your expertise in financial software, accounting principles, and client interactions will contribute to maintaining healthy cash flow and supporting our organization's financial health. This position offers an exciting opportunity to apply your accounting skills in a fast-paced environment while collaborating with cross-functional teams to achieve operational excellence. Duties Process incoming payments via various channels, including electronic transfers, checks, and credit card transactions, ensuring accuracy and proper documentation. Reconcile accounts receivable ledger accounts regularly using accounting systems such as Sage, PeopleSoft, or QuickBooks to ensure data integrity. Manage collections accounts by following up on overdue invoices through phone calls, emails, and written correspondence with clients. Prepare detailed aging reports and analyze outstanding balances to identify potential issues or discrepancies. Record journal entries related to billing adjustments, write-offs, and other financial transactions in compliance with GAAP (Generally Accepted Accounting Principles) . Collaborate with the billing department to verify invoice accuracy and resolve billing disputes promptly. Maintain comprehensive records of all account activities using spreadsheets and billing software. Assist with month-end closing procedures by reconciling accounts receivable data and preparing relevant reports for management review. Communicate professionally with clients regarding account status, payment arrangements, or discrepancies while demonstrating excellent phone etiquette and customer service skills. Support accounts payable functions when needed and contribute to overall financial system improvements by suggesting process enhancements. Qualifications Proven experience in accounting or finance roles with a focus on accounts receivable management; familiarity with cost accounting and AIA construction billing reporting is a plus. Strong understanding of accounting concepts such as debits & credits, double entry bookkeeping, journal entries, and account reconciliation. Proficiency in financial software including QuickBooks is preferred. Skilled in Excel data analysis, including creating formulas and analyzing spreadsheets for insights into aging reports and account trends. Knowledge of GAAP standards related to financial reporting and internal controls. Excellent organizational skills with keen attention to detail for accurate data entry and record-keeping. Effective communication skills for client interactions and internal collaboration; ability to handle sensitive information discreetly. Ability to perform mathematical calculations accurately involving debits & credits, percentages, and account balances under tight deadlines. Experience working in a team environment is highly desirable. Join us in this exciting role where your expertise will directly impact our organization's financial stability! We value energetic professionals who thrive on precision, collaboration, and continuous improvement—ready to make a difference every day!

Pay:

From $25.00 per hour

Benefits:

Paid time off

Work Location:

In person