Arcobaleno Pasta Machines, LLC is a family-owned company and leading supplier of commercial pasta-making equipment throughout North America. For more than 30 years, we have helped restaurants, manufacturers, schools, healthcare facilities, and other foodservice operations make fresh pasta. We are looking for an organized, accurate, and dependable Accounting - Order Entry & Invoicing Coordinator to join our Accounting Department. Position Summary This accounting position is responsible for accurately entering customer orders, preparing invoices, processing and recording payments, and maintaining complete financial records in QuickBooks and our internal systems. The ideal candidate will have formal accounting education, experience using QuickBooks, and a strong understanding of basic accounting principles. This person must be highly organized, detail-oriented, and able to follow each order through invoicing and payment. Responsibilities Enter customer orders accurately and promptly Prepare and issue customer invoices Enter and maintain customer, order, invoice, and payment information in QuickBooks Review orders for correct pricing, discounts, sales tax, shipping charges, and payment terms Process credit card payments and accurately record customer payments Confirm billing and shipping information Prepare packing slips and other order documentation Maintain accurate financial records and supporting documentation Assist with accounts receivable and customer account questions Follow up on outstanding payments, missing purchase orders, payment information, and other required documentation Identify order, invoice, and payment discrepancies and assist with resolving them Coordinate with Sales, Parts, Service, Shipping, and Accounting to ensure orders are complete and accurate Communicate professionally with customers regarding invoices, payments, and account information Support the Accounting Department with additional bookkeeping and administrative responsibilities as needed Required Qualifications Formal accounting education is required , including completed college-level accounting coursework, an accounting certificate, or an associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field Previous experience with order entry, invoicing, bookkeeping, accounts receivable, or accounting support QuickBooks experience is preferred Understanding of basic accounting principles and accurate financial recordkeeping Strong data-entry and computer skills Proficiency with Microsoft Outlook, Word, and Excel Excellent attention to detail and accuracy Strong organizational and time-management skills Ability to manage multiple priorities and meet deadlines Clear and professional written and verbal communication skills Ability to work independently while collaborating with other departments Dependable, accountable, and willing to take ownership from order entry through invoicing and payment Preferred Experience Experience with QuickBooks Enterprise is a plus Experience with accounts receivable and payment processing Experience in a manufacturing, equipment, parts, distribution, or service-based business Familiarity with Salesforce or another CRM system What We Offer Full-time, daytime schedule 8:30am-5:00pm Paid time off and paid holidays Health insurance contribution Retirement plan with company match Supportive, team-oriented work environment To apply, please submit your resume to hr@arcobalenollc.com and include a brief description of your accounting education, QuickBooks experience, and prior order-entry or invoicing responsibilities.

Pay:

$22.00 - $28.00 per hour Expected hours: 40.0 - 45.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person