TYPICAL EXAMPLES OF WORK

(ILLUSTRATIVE ONLY) Prepare requisitions, encumbrance documents, payment vouchers and related fiscal documents to requisition goods and services, or to initiate encumbrances and expenditures; refers to standard accounting procedures manual to determine correct forms and procedures for initiating the desired transactions; prepares forms including proper coding and standardized descriptions, narrative and supporting detail. Records obligations in transit, encumbrances and expenditures according to a pre-established classification of accounts; compares departmental records to machine-produced statement or departmental transactions issued by the central accounting agency; requests the adjustment of machine-produced and computerized records to correct coding and posting errors; adjusts departmental records. Summarizes account activity to demonstrate the status of accounts; operates adding or calculating machine to compile totals and to reconcile accounts. Records the receipt, deposit, transfer and disbursement of monies on journals, ledgers and ledger cards; reconciles receipts to deposit summaries and bank statements. Reviews a large volume of accounting source documents for proper coding and completeness prior to computer posting; searches account history files to verify data on source documents; maintains control journals on adjustments and entries to computerized accounting records; reconciles computer produced statements to control journals by reviewing individual entries. Examines and edits a large volume of accounting source documents for proper coding and completeness; verifies data on expenditures and encumbrances by matching documents, such as invoices, contracts and purchase orders provided by the requisitioning department, the vendor or contractor, and the central service agencies; contacts vendor or service agencies for clarification of information provided, returns improperly processed documents to requisitioning department; process approved documents for payment. Maintains files of construction and professional contracts; monitors and processes payments made on contracts. Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES KNOWLEDGE OF

• The principles and practices of bookkeeping.
• Arithmetic computations including percentages, addition, subtraction, and related calculations.
• Office practices and procedures.

SKILLS IN

• Posting and footing financial records.
• The rapid and accurate operation of an adding or calculating machine.
• Making varied arithmetic computations with speed and accuracy.
• Proofing and verification of machine and computer produced statements.

ABILITY TO

• Learn the standard accounting procedures of the City as they apply to individual work assignments.
• Maintain data processing control records.
• Compute routine financial statements from financial records.

This is clerical work recording accounting transactions by posting to journals, ledgers, and ledger cards, and/or by monitoring and verifying the posting of data to computerized records. Work includes responsibility for balancing and reconciling the records maintained. Employees in this class may review and/or prepare a variety of accounting source documents including requisitions and requests for payment prior to posting these transactions. Work is performed under the supervision of a clerical, accounting, or administrative superior. Assignments are stable in nature and are performed in accordance with instructions and established routines. Employees are responsible for recording financial transactions and providing fiscal information for use by others. This position begins at the stated starting salary. The salary increases yearly to the top of the pay range based on satisfactory performance. PHDC offers a generous benefits package, including:

• Superior health insurance (including prescription, vision, and dental)
• Generous retirement plan
• Life insurance
• Deferred compensation
• Paid vacation and sick time
• And much more!

ONCE HIRED ALL EMPLOYEES MUST BECOME A RESIDENT OF THE CITY OF PHILADELPHIA WITHIN SIX MONTHS OF APPOINTMENT AND MAINTAIN RESIDENCY STATUS IN THE CITY OF PHILADELPHIA AS A CONDITION OF EMPLOYMENT. PHDC

is an equal opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE

(The following statement represents the minimum training and experience standards that will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 11/76.) Education equivalent to completion of the twelfth school grade. Two years of experience in clerical work, one year of which has been performing clerical procedures requiring the use of judgment in selecting figures relating to financial transactions from several sources, performing varied arithmetic calculations and compiling totals for reports, or one year of which has involved posting to and taking trial balances from general books of accounts. Or any equivalent combination of acceptable education and experience.

PHYSICAL AND MEDICAL STANDARDS

Ability to meet the physical and medical standards approved for this class. (TEST & INTERVIEW

TO BE ADMINISTERED

)