Job Summary Established Transportation and Construction Company is seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role is primarily responsible for managing outgoing payments, ensuring invoices are processed accurately and on time, maintaining vendor relationships, while also supporting accounts receivable activities. Some essential job duties will include (but not limited to): Responsibilities Process and review invoices for accuracy, proper approval, and coding Match purchase orders, receipts, and invoices (3-way matching) Prepare and execute weekly payment runs (checks, ACH, wire transfers) Reconcile vendor statements and resolve discrepancies Maintain accurate and organized financial records Respond to vendor inquiries in a timely and professional manner Prepare accounts payable reports for management review Complete 1099 year-end filing process Prepare and analyze accounts receivable reports for management review Follow up with customers via phone and email to collect outstanding balances Document collection efforts and maintain detailed communication records Resolve billing discrepancies in collaboration with internal teams and customers Assist with month-end closing, including accruals and reporting Support audits and provide documentation as needed Ensure compliance with company policies and accounting standards Other duties as assigned Requirements Associate or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) Proven experience in accounting or finance roles with a focus on accounts payable processing. Strong knowledge of accounting concepts including debits & credits, double entry bookkeeping, and general ledger accounting. Proficiency in accounting software (e.g., QuickBooks, Sage, Fleet Cost & Care, Microsoft Dynamics GP) Excellent data entry skills with high accuracy; proficiency in 10 key typing and spreadsheet management using Microsoft Office tools like Excel is essential. Ability to handle confidential information discreetly while maintaining professional integrity. Strong communication skills, especially for customer interactions Ability to manage multiple priorities and meet deadlines Strong analysis skills for account reconciliation, invoice processing, and financial reporting tasks.

Pay:

$40,000.00 - $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person