Celebrating our 50th anniversary in 2026, CocoKids is a non-profit organization with a mission to champion and advance quality child care and early education. As the only child care resource and referral agency serving all of Contra Costa, we are at the center of the child care delivery system. Through a wide range of free and low cost services and programs, we collaborate with parents, child care providers, businesses and the community to ensure children in Contra Costa County are nurtured, healthy, and achieve their full potential.

BENEFITS

Excellent and affordable benefits including Medical/Dental/Vision/Life/Long Term Disability (all 100% paid for employee), Flexible Spending, 403b (6% contribution after 2 years), Education Reimbursement, 15 paid holidays and a generous PTO plan. For a full description, please visit our website: www.cocokids.org

Position Summary:

Under the direction of the Accounting Manager, the Accounting Specialist is responsible for the accounts payable, purchasing and distribution of office supplies, computing, classification, recording and verification of numerical data for use in maintaining the accounting records.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Accounts Payable

• Receive and verify invoices for accuracy, and match with correct Purchase Orders and/or Contracts.
• Verify that sufficient approval is obtained for all Purchase Orders or non PO related invoices or expenses.
• Verifiy that services were completed and/or goods were received.
• Code invoices to proper G/L accounts and Project Code and allocate expenses as necessary.
• Enter and post invoices to the accounting system.
• Research and resolve all accounts payable issues with vendors and/or contractors.
• Generate and issue accounts payable checks on a timely basis.
• Maintain complete and organized files of vendor files and vendor contracts.
• Maintain complete files of leases and certificates of insurance.
• Collect W-9 data and DE 542 for all accounts payable independent contractors.
• Reconcile and ensure the accuracy of 1099's .
• Maintain bulk mail and postage meter accounts.
• Maintain Petty Cash fund for the administrative office.
• Assist the Senior Accountant in making adjusting and /or correcting entries to the accounting system. Accounting
• Assist the Independent Auditors in gathering information on a yearly basis by completing schedules, obtaining records or answering questions as needed.
• Create or complete any miscellaneous form or report as needed.
• Follow all Internal Control Procedures.
• Help maintain off-site storage of records for the Accounting Department
• Process monthly Demands for various contracts.
• Work with Accounting Assistant in processing AP transactions.
• Assist in writing and distributing Subsidy policies, regulations and procedures. Payroll
• Back up payroll process. Review time sheets for accuracy, transmit data to Insperity to run payroll, and review and analyze Insperity payroll reports for accuracy.
• Ensure compliance with company policy and government regulations in connection with payroll procedures.

Formal Education:

• AA Degree in Accounting preferred

Practical Experience :

• Minimum three years of experience in accounts payable/bookkeeping/payroll experience without degree.
• Strong analytical, coordination and organizational skills
• Excellent problem-solving skills
• Ability to work and communicate with diverse cultural and socioeconomic groups, and differently-abled individuals
• Ability to generate accurate reports
• Familiarity with database systems and various software
• Excellent communication: verbal and writing skills
• Ability to work independently, accept supervision, and to work as part of a team
• Excellent organizational skills, attention to detail, and able to prioritize and do multiple tasks

Technical Qualifications or Specialized Certification:

• Proficient in Microsoft Office 365 (Word, Excel, Outlook, Powerpoint, Teams).

Job Type:

Full-time Pay:

From $32.85 per hour Expected hours: 40.0 per week

Benefits:

403(b) Dental insurance Disability insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Physical Setting:

Office Work Location:

Hybrid remote in Concord, CA 94520