Accounts Payable & Receivable Specialist / Bookkeeper iDrive Auto Parts Warren, MI Job Details Full-time $25 - $30 an hour 17 hours ago Qualifications Confidential information handling Microsoft Outlook Spreadsheets QuickBooks Online QuickBooks Data accuracy checks Document management systems Full Job Description About iDrive Auto Parts iDrive Auto Parts is a fast-growing automotive recycling and parts distribution company specializing in high-quality OEM recycled auto parts. We supply repair facilities, dealerships, body shops, automotive recyclers, and customers nationwide with engines, transmissions, drivetrain components, body parts, wheels, and more. We are seeking an experienced, reliable, and highly organized Accounts Payable & Receivable Specialist / Bookkeeper to join our office team. This is a hands-on accounting position responsible for maintaining accurate financial records, processing vendor invoices and payments, managing customer accounts, and supporting daily office operations. This opportunity is ideal for someone who enjoys staying busy, takes ownership of their responsibilities, and works well in a fast-paced environment. The right candidate will be dependable, detail-oriented, comfortable with technology, and capable of managing multiple priorities with minimal supervision. This is a full-time, in-person position . Remote or hybrid work is not available.

Schedule:

Monday through Friday, 8:00 a.m.-5:30 p.m. Primary Areas of Responsibility Medium to heavy: Accounts payable Medium to heavy: Accounts receivable Medium to light: Bookkeeping Medium to light: Transportation coordination for purchased vehicles

Light:

Administrative and HR support Key ResponsibilitiesAccounts Payable Enter, review, and process vendor invoices accurately and promptly Verify invoices against supporting documentation and obtain necessary approvals Schedule and process vendor payments according to established payment terms Review vendor statements and resolve missing invoices, duplicate charges, credits, and other discrepancies Maintain accurate vendor balances, open invoices, and available credits in QuickBooks Online Create and maintain organized electronic vendor records Collect completed W-9 forms and other required documentation from vendors Maintain accurate records for 1099-eligible vendors and assist with year-end 1099 preparation Communicate professionally with vendors regarding invoices, credits, account balances, and payment status Help prevent duplicate payments, overpayments, and improperly coded expenses Accounts Receivable Receive, record, and apply customer payments accurately Process payments received by check, ACH, wire transfer, credit card, and other approved methods Monitor customer balances and accounts receivable aging reports Prepare and email customer statements Manage customer charge accounts, credit limits, and payment terms in accordance with company policies Follow up professionally on past-due balances and assist with collection efforts Research and resolve short payments, overpayments, unapplied payments, credits, and account discrepancies Maintain detailed notes and documentation regarding collection activity and customer communication Coordinate with the sales and management teams to resolve billing and payment issues Assist with processing customer credits, refunds, and account adjustments when properly authorized Bookkeeping and Reconciliation Record and categorize financial transactions accurately in QuickBooks Online Import and review transactions through online bank feeds Enter transactions manually when online banking records are unavailable Reconcile bank, credit card, merchant-processing, and other balance sheet accounts Identify and clear duplicate, outdated, or unreconciled transactions Maintain a clean and properly structured chart of accounts Correctly classify assets, liabilities, income, expenses, credits, and owner-related transactions Assist with monthly close procedures and preparation of financial reports Maintain accurate supporting documentation for all accounting entries Assist with audit requests, year-end reporting, and communication with the company's outside accountant or CPA Identify accounting discrepancies and bring unresolved issues to management's attention Protect confidential financial, employee, vendor, and customer information Follow established internal controls and obtain proper approval before processing payments, refunds, credits, or account adjustments Transportation Coordination Training will be provided for this portion of the position. Use Central Dispatch to post vehicles purchased from automotive auctions Coordinate vehicle pickups and deliveries with transporters Verify that transportation invoices match approved rates and completed deliveries Administrative and HR Support Maintain organized digital records and documentation Assist management with routine office and accounting-related tasks Support employee onboarding paperwork and maintenance of personnel records Assist with basic HR documentation while maintaining confidentiality Respond to internal requests for accounting records, invoices, payment information, and supporting documentation Help improve office procedures, recordkeeping, and workflow efficiency Provide backup administrative support when needed Required Qualifications At least four years of hands-on QuickBooks experience, preferably with QuickBooks Online Previous experience performing accounts payable, accounts receivable, and bookkeeping responsibilities Solid understanding of basic accounting principles and account classifications Experience reconciling bank and credit card accounts Ability to understand vendor statements, customer aging reports, credits, and general ledger activity Strong computer and technology skills Proficiency with Microsoft Excel, Outlook, and electronic document-management systems Strong organizational, time-management, and problem-solving skills High level of accuracy and attention to detail Ability to manage multiple priorities and meet deadlines in a fast-paced environment Professional written and verbal communication skills Reliable attendance, punctuality, and a strong work ethic Ability to work independently while also contributing as part of a team Ability to handle confidential financial and employee information with discretion Preferred Qualifications Associate degree or higher in accounting, finance, business administration, or a related field QuickBooks certification Experience working in an automotive, logistics, transportation, manufacturing, recycling, or distribution environment Experience managing high-volume accounts payable or accounts receivable Experience with 1099 preparation and month-end closing procedures Experience working with merchant processors and multiple payment methods Experience with Central Dispatch or automotive transportation coordination General automotive or automotive-parts knowledge What We're Looking For The ideal candidate: Is dependable, punctual, and self-motivated Takes ownership of tasks and follows through until they are completed Understands that accuracy is critical when working with company finances Notices discrepancies and investigates them rather than ignoring them Learns new software and processes quickly Communicates professionally with vendors, customers, drivers, and coworkers Keeps records organized and tasks moving Can shift between accounting and administrative responsibilities as priorities change Works efficiently without requiring constant supervision Is comfortable asking questions when information or authorization is unclear Looks for practical ways to improve processes and reduce errors Wants a stable, long-term opportunity with a growing company Important Notes This position requires consistent attendance and daily in-person collaboration with our accounting, sales, management, and operations teams. Candidates should be comfortable working at a computer for extended periods and managing frequent emails, phone calls, documentation, and time-sensitive requests. Employment is contingent upon successful completion of the company's applicable pre-employment requirements. If you have strong accounts payable, accounts receivable, bookkeeping, and QuickBooks experience—and you are looking for a long-term opportunity where your accuracy and organization will make a meaningful impact—we encourage you to apply.

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 - 45.0 per week Application Question(s): How many years of hands-on experience do you have with QuickBooks Online, and which accounting tasks have you regularly performed in it? Describe your experience managing accounts payable and accounts receivable, including invoice volume, vendor payments, customer statements, aging reports, and collections. Tell us about a bookkeeping discrepancy you discovered during a bank, credit card, or account reconciliation. How did you research and correct it? What is your experience with Microsoft Excel, month-end closing procedures, 1099 vendor records, and maintaining an accurate chart of accounts? Are you able to work in person Monday through Friday from 8:00 a.m. to 5:30 p.m. with reliable and punctual attendance?

Work Location:

In person