Position Overview We are seeking a detail-oriented and organized Accounts Payable & Carrier Settlements Specialist to join our accounting team. This position will be responsible for receiving, reviewing, and processing carrier invoices and supporting documentation to ensure accurate and timely payment. This role works closely with our Accounting, Operations, and Brokerage teams as well as outside carriers and vendors. The ideal candidate is highly organized, comfortable working with a high volume of documents and transactions, and willing to follow up on discrepancies rather than simply passing them along. Key Responsibilities Receive and review carrier invoices, Proofs of Delivery (PODs), receipts, and other supporting documentation. Verify invoices and documentation for accuracy and completeness prior to payment. Upload, organize, and process invoices and supporting documents within our transportation and accounting systems. Match carrier invoices to completed shipments and agreed-upon rates. Identify and resolve discrepancies involving rates, accessorial charges, detention, lumper fees, fuel charges, and other transportation-related expenses. Review receipts and supporting documentation for additional carrier charges before approving them for payment. Communicate with carriers and other outside parties when invoices or required documentation are missing, incomplete, or incorrect. Work with internal Operations and Brokerage teams to research and resolve billing and payment discrepancies. Track outstanding documentation and follow up as needed to prevent unnecessary payment delays. Assist with carrier payment inquiries and payment-status questions. Maintain accurate and organized electronic records for invoices, PODs, receipts, and payment documentation. Help identify recurring documentation, billing, or process issues and work with the team to improve internal procedures. Assist the accounting department with additional accounts payable, reconciliation, and administrative responsibilities as needed. Qualifications Previous experience in accounts payable, accounting support, billing, transportation, logistics, or a related administrative role preferred. Strong attention to detail and accuracy. Excellent organizational and follow-up skills. Comfortable working with a high volume of invoices, documents, and transactions. Strong written and verbal communication skills. Ability to professionally resolve discrepancies with carriers, vendors, and internal team members. Comfortable learning and working within accounting, transportation management, and document-management systems. Proficiency with Microsoft Office, particularly Excel and Outlook. Transportation or logistics industry experience is a plus, but not required. What Success Looks Like Success in this position means carrier invoices are processed accurately and on time, supporting documentation is complete and properly maintained, discrepancies are identified before payment, and missing information is actively followed up on and resolved. This person will serve as an important link between our Accounting, Operations, Brokerage, and carrier partners to help ensure our payment process remains accurate, organized, and efficient.

Pay:

$24.00 - $28.00 per hour Expected hours: 35.0 - 50.0 per week

Work Location:

Hybrid remote in Milwaukee, WI 53223