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YB
Your Back Office, LLC
Accounts Payable Specialist
Career Insights for Accounts Payable / Receivable Clerk
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Scorecard
Based on Illinois data
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What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$45,316 / year median in Illinois
-10% projected decline
Job Description
We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our accounting team in a fast-paced environment. This role is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of vendor invoices and payments, maintaining strong vendor relationships, and supporting overall accounting operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work efficiently in a deadline-driven environment. This position will also support inventory data management, sales tax compliance activities, and special projects for client groups as needed. Primary Responsibilities Process and review vendor invoices to ensure accuracy, proper coding, and required approvals. Manage the accounts payable cycle, including invoice entry, payment processing, and vendor reconciliations. Prepare and process ACH payments, checks, wire transfers, and other payment methods. Monitor accounts payable aging and ensure timely payment of outstanding obligations. Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries. Maintain accurate vendor records, including W-9 forms, payment terms, and banking information. Perform inventory-related data entry and maintain accurate inventory records within accounting and ERP systems. Assist with monthly sales tax preparation, balancing, reconciliations, and related reporting requirements. Reconcile vendor statements and assist with month-end and year-end closing activities. Support the accounting team with account reconciliations, audit requests, and financial reporting requirements. Assist in developing and maintaining accounts payable procedures and internal controls to ensure compliance and operational efficiency. Collaborate with internal departments and client groups to resolve purchasing, receiving, inventory, and payment-related issues. Support client groups with special projects, ad hoc reporting, and other accounting-related initiatives as needed. Identify opportunities to improve accounts payable processes and increase efficiency through automation and best practices. Qualifications Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Proven experience in accounts payable, bookkeeping, or a similar accounting role. Strong knowledge of accounts payable processes and basic accounting principles. Experience with inventory transactions, sales tax reporting, and account reconciliations preferred. Proficiency in Microsoft Excel and accounting software such as QuickBooks, Zoho Books, Dynamics 365, NetSuite, or similar ERP systems. Excellent attention to detail, organizational, and problem-solving skills. Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment. Strong communication and interpersonal skills with the ability to build positive relationships with vendors, clients, and internal stakeholders. Experience in a professional services, manufacturing, distribution, or multi-entity environment is preferred.