Accounts Payable Specialist

Join our team! What We Offer At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives. About this role Responsible for reviewing invoices and processing payments. Collaborates with internal and external stakeholders to ensure adherence to payment processes and procedures. Analyzes financial records, including variance analysis. What a day of an Accounts Payable Specialist looks like: Creates, submits, and settles Automated Clearing House (ACH), direct deposit, and check payments. Initiates and processes payments using various payment methods including ad-hoc payments, expense payments, third-party payments, and card payments. Processes unclaimed property payments. Collaborates with departments to determine the status of outstanding checks, sends notification letters, and cancels and reissues payments as needed. Creates, submits, and processes bank inquiries. Reviews and processes electronic wire transfers. Processes stop-payment requests for checks. Prepares, maintains, and reviews various financial reports based on internal and external requests and business needs. Maintains the electronic filing system. Saves and retrieves records and files, and scans documents into the system for audit purposes. Acts as liaison among departments, functions, or groups, within and outside the College and communicates information through various methods to appropriate personnel and others. Provides guidance within area of expertise. Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions. Maintains current knowledge of field or profession. Travels to training workshops, conferences, meetings, and professional events outside of college locations, as needed. Assists in the testing of new or changed end-user products in an integrated systems environment. Performs other job-related duties as assigned. We'd love to hear from you if you have the following:

Education and Experience:

Associate's degree and two years of related experience; OR High school diploma or GED and four years of related experience

Knowledge of:

Microsoft Office Professional or similar application Check printing and payment processing Skilled in: Resolving conflicts between individual needs and requirements of the organization Attention to detail while maintaining effective time and task management Performing with a high degree of accuracy Ability to: Research information for problem solving Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service Process complex problems encountered using knowledge acquired through training and experience Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

Licenses, Registration, Certifications, or Special Requirements:

Regular physical attendance required Preferred, but not a must:

Knowledge of:

Cloud-based ERP systems such as Workday Accounts Payable best practices Accounting software Banking systems such as CashPro Skilled in: Accounting with a specialization in fund accounting Advanced Microsoft Excel operations

Work Environment and Physical Demand:

Reach and grasp objects

• Hourly Sit for extended periods of time
• Hourly Repetitive movement of wrists, hands, fingers
• Hourly Use of video display terminal
• Hourly Interaction with general public
• Daily Communicate information verbally
• Hourly Communicate information in writing
• Hourly Receive and understand information through oral and written communication
• Hourly Proofread and check documents for accuracy
• Hourly This job description is intended to be generic in nature and describe the essential functions of the job.

It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions, and are encouraged to apply for the positions being filled. The minimum base pay for this position starts at $19.52/hourly; however, the offer may vary based on the candidate's education and experience. This position is open until filled with an initial review date of May 11, 2026. Wait, there is more!

Culture:

Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

Education Benefits:

Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

Health and Wellness:

Medical, dental, vision, disability, life insurance, parental leave, and more.

Generous Time Off:

Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

Panther Perks:

Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

Professional Development:

Leadership programs, professional learning workshops, and more.

Retirement Investments:

State retirement plan options and voluntary 403(b) and 457 plans.

READY TO APPLY?

Here's your application preparation! Please review the following information to apply for a position at

Palm Beach State College:

Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered. Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation. An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications. The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel. Application Deadline This position is open until filled About the College Palm Beach State College, Florida's first public community college, was founded in 1933 and has grown to become the largest institution of higher education in Palm Beach County. Currently serving a richly diverse student population of 49,000 annually, the College offers classes at five locations and offers bachelor's and associate degrees, professional certificates, and workforce development programs. With over 1,200 full-time employees, Palm Beach State College offers a highly attractive benefits package including health insurance, a retirement program, tuition assistance, and paid time off. An Equal Access/Equal Opportunity/Veteran Preference/ADA Employer Per the Florida Open Records and Public Meeting Laws (286.011), also known as "the Sunshine Laws," all correspondence received from applicants for any position with the College is a matter of public record. Palm Beach State College is an equal access, equal opportunity institution. The College complies with all state and federal laws granting rights to applicants for employment or admission to the College. The College prohibits unlawful discrimination on the basis of race, color, creed, ethnicity, national origin, gender, sexual orientation, age, religion, marital status, veteran status, disability, or pregnancy in any of its employment or educational programs or activities. Applicants who believe they have been discriminated against in the recruitment process should contact the Human Resources and Compliance Director or Chief Human Resources Officer at (561) 868-3114 or 4200 Congress Avenue, Lake Worth, FL 33461. Written complaints must be filed within 180 days from the position's closing date for which the applicant applied. Claims will be investigated, and a timely response will be provided. The College prohibits retaliation against any applicant who utilizes the complaint procedure. Accommodations Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you need a reasonable accommodation to apply for a job or to perform your job by contacting the Human Resources and Compliance Director at (561) 868-3114 for assistance.