An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
Administrative & Financial Support Coordinator Reports To Controller & Business Manager. Also regularly interacts and communicates with ownership and management for each entity. Location Based out of an office in Milton, MA to start, with the possibility of some scope eventually being completed remotely. Hours Approximately 20 - 30 hours per week, part-time Compensation $25.00 - $30.00 / hour, commensurate with experience Businesses Supported Two restaurants, a market/café, and a new restaurant opening in 2027 About the Role We are looking for an organized, detail-oriented person to join the administrative and finance side of a growing, independent restaurant group. This is a newly created position for the group. You will work directly with and report to the Controller & Business Manager, who currently manages all financial activity, human resources, payroll, and business operations across four businesses. You will regularly interact and communicate directly with ownership and management at each of the four entities. The position will begin with a focus on accounts payable and the weekly financial cycle, and is expected to grow into payroll support, HR administration and broader operational responsibilities. This is a role for someone who genuinely loves the food & beverage industry and thrives in a fast-paced, ever-changing environment — someone who enjoys bringing structure and organization to many moving parts, and who wants to grow into a right-hand operational partner over time, not just complete a fixed set of tasks. Primary Responsibilities Learn and support the weekly financial cycle for each business location.
Own the accounts payable process:
collect invoices, credits, and billing information from multiple sources (email accounts, vendor portals, XtraChef, and other software platforms). Accurately enter and code AP data into QuickBooks Online on a consistent weekly schedule. Reconcile and cross-check invoices, credits, and vendor statements to catch and correct discrepancies before entry. Organize and maintain digital records of invoices, statements, and vendor correspondence. Monitor multiple email accounts and software platforms to ensure no invoices, credits, or vendor communications are missed. Meet firm weekly deadlines tied to each business's financial cycle. Growth Opportunities Support payroll preparation and processing tasks. Assist with onboarding administrative tasks for new hires. Take on expanded bookkeeping, reporting responsibilities and assist with HR projects. Support administrative needs for the launch of the fourth location in 2027. Software & Tools Used QuickBooks Online — accounting and accounts payable entry XtraChef & Opsi — invoice management and food/beverage cost tracking Toast POS and Toast Retail — point-of-sale and sales data across restaurant and market café locations 7shifts — scheduling and labor management Gmail, Google Docs, and Google Sheets — daily communication, documentation, analysis, and reporting Requirements Strict attention to detail — this role directly affects financial accuracy across multiple businesses. Strong multi-tasking ability and comfort managing several software platforms and email accounts simultaneously. Experience with data entry, bookkeeping, or accounts payable; QuickBooks Online experience preferred but not required. Familiarity with, or ability to quickly learn, our core software platforms: Toast POS, Toast Retail, XtraChef, Opsi, 7shifts, Gmail, Google Docs, and Google Sheets. Reliable self-management — able to meet a recurring weekly deadline with minimal supervision once trained. Comfortable handling confidential financial and, eventually, payroll/HR information. Clear, professional communication skills — this role coordinates with vendors, the Controller & Business Manager, and ownership/management across four entities. What Success Looks Like In the first 30-60 days, success means fully owning the weekly AP cycle — invoices collected, coded, and entered accurately and on time — with minimal rework or missed items. Beyond that, success means becoming someone the Controller & Business Manager can increasingly rely on—first for AP, then for payroll and bookkeeping support, and eventually for a broader range of financial and administrative responsibilities. The long-term opportunity is for this position to grow alongside the company and become an important part of the administrative infrastructure supporting all of our businesses. Schedule & Logistics Based out of an office in Milton, MA to start; some scope may shift to remote work over time as the role is established. Approximately 20 hours/week; schedule structured around a weekly deadline cycle rather than fixed daily hours. Some flexibility expected on both sides as the role and the business (including the 2027 opening) evolve.
Pay:
$25.00 - $30.00 per hour Expected hours: 20.0 - 30.0 per week
Benefits:
Employee discount Flexible schedule Application Question(s): Please list a few of your favorite restaurants and places to shop.
