The Accounts Payable Administrator is responsible for entering invoices and the accompanying payment requests are completed in a timely manner; they also receive and review travel expense claims for accuracy; they work to meet weekly and monthly deadlines, and carry out other financial duties related to the payables function as directed by the AP Supervisor and Controller. Essential Functions and Responsibilities Review, verify, and enter vendor invoices into the accounting system Match purchase orders, packing slips, and invoices to ensure accuracy and completeness. Resolve discrepancies between invoices and purchase orders with vendors and internal Prepare and execute payment runs (check, ACH, wire transfers) in accordance with payment schedules Maintain accurate records of all payments and ensure they are properly coded to the correct accounts Assist with month-end and year-end closing processes by preparing necessary reconciliations and reports Respond to vendor inquiries in a timely and professional manner Maintain up-to-date vendor records, including W-9 forms, payment terms, and contact information Collaborate with vendors to resolve payment or invoice issues Reconcile accounts payable transactions, including reviewing and matching vendor statements with internal records Assist in preparing accounts payable reports, including aging reports, and provide insights to management Work with auditors during internal and external audits, providing documentation and explanations as required Ensure all accounts payable activities comply with internal policies and external regulations Monitor and enforce internal controls related to payment approvals and invoice processing Assist in improving processes and workflows to enhance efficiency and accuracy Other projects and duties as assigned Knowledge, Skill, and Ability Requirements Strong attention to detail and organizational skills Excellent problem-solving and reconciliation skills Skilled in accurate and efficient data entry Ability to prioritize tasks and manage time effectively Prioritizes discretion and confidentiality of business data and applications Excellent customer service skills and ability to work with multiple levels of employees Education and Experience Minimum 3 years of related experience required Experience working in a high-volume, multi-company, or multi-location environment Proficient Microsoft skills including Excel required Dynamics GP software experience preferred Concur AP solutions software experience preferred HCM Expense Management software experience preferred (Paycom, Workday, etc.) Physical Demands While performing the duties of this job, the employee must be alert and is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the position. Working Conditions and Additional Requirements This job operates in an office environment. Office hours are from 8:00am to 5:00pm with occasional needs outside standard business hours to accommodate meetings, training and projects. Minimal (0-5%) travel is required. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment can be loud. Disclaimer This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

EOE Benefits:

401(k) 403(b) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

Bachelor's (Preferred)

Experience:

related job: 3 years (Required) high-volume, multi-company, or multi-location environment: 3 years (Required)

• Dynamics GP software : 3 years (Preferred)
• Concur AP solutions software : 3 years (Preferred)
• HCM Expense Management software : 3 years (Preferred)

Work Location:

In person