The Accounting Specialist performs a variety of accounting functions with a primary focus on accounts receivable, customer account management, and general accounting support . This position is responsible for maintaining accurate customer account records, processing and reconciling accounts receivable transactions, monitoring outstanding balances, and supporting timely collections and resolution of account discrepancies. The position also verifies invoices and other accounting documents, maintains accounting journals and ledgers, and supports accounts payable, account reconciliations, month-end closing, financial reporting, and other general accounting activities. This individual works closely with internal departments, customers, vendors, and management to research and resolve accounting discrepancies, ensure accurate financial records, and support the Company's overall accounting operations. Principal Responsibilities Manage and maintain accounts receivable records , including customer accounts, invoices, payments, credits, and adjustments. Prepare, verify, post, and reconcile accounts receivable and accounts payable transactions . Monitor customer account balances and outstanding receivables and assist with timely collection activities. Communicate with customers and internal departments regarding invoices, payment status, account balances, deductions, and discrepancies. Research and resolve customer account discrepancies, short payments, unapplied cash, and other receivable-related issues. Prepare and maintain accurate aging reports and other accounts receivable reports and summaries for management. Process and post cash receipts and assist with bank deposits and related reconciliations. Reconcile customer accounts, general ledger accounts, bank statements, and other financial records in a timely manner. Document financial transactions by entering and maintaining accurate accounting information in the Company's accounting system. Prepare journal entries and maintain accounting journals, ledgers, and supporting documentation. Support the month-end and year-end close process , including account reconciliations and preparation of supporting schedules. Assist in preparing financial reports, including balance sheet, profit and loss statements, and other management reports. Assist with accounts payable activities, payment processing, and verification of supporting documentation as needed. Assist with financial statement audits, tax filings, and other accounting-related requests. Investigate questionable or inconsistent financial data and recommend appropriate actions to resolve discrepancies. Maintain accounting controls and support compliance with established accounting policies and procedures. Answer accounting procedure questions by researching and interpreting applicable accounting policies, regulations, and Company procedures. Maintain compliance with applicable federal, state, and local financial requirements and GAAP principles . Enter and maintain key financial transaction data accurately and on a timely basis. Prepare periodic reports and summaries of accounting activities and provide information to management as requested. Maintain confidentiality and accuracy of financial and customer information. Perform other accounting and administrative duties as assigned. Qualifications Associate degree or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum one year of accounting experience, with experience in Accounts Receivable preferred . Experience with customer account management, invoicing, cash receipts, account reconciliation, and collection support preferred. Knowledge and experience utilizing QuickBooks or similar accounting software . Strong attention to detail and accuracy with the ability to manage multiple priorities. Strong organizational, analytical, verbal, and written communication skills. Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint . Ability to work independently with limited supervision while maintaining accuracy and meeting deadlines. Ability to communicate effectively with customers, vendors, internal departments, and management. Must be proficient, efficient, and comfortable with personal computer navigation and accounting systems. Physical Requirements Work is considered low physical work in an office and production setting, requiring the exertion of 50 pounds of force occasionally, up to 25 pounds of force frequently, and up to 10 pounds of force constantly to move objects. Must possess strength, stamina, and mobility to perform low physical work indoors with minimum exposure to dust.

Must be able to:

Walk, lift, reach, stoop, stand, grasp, balance, climb, kneel, and crouch for extended periods of time. Regularly sit, stand, use hands to handle objects, and reach with hands and arms. Spend extended periods sitting and using office equipment and computers or standing for periods of time. Lift office supplies and materials as needed. Demonstrate the ability to hear and possess sufficient vision to adjust focus in an environment subject to noise and dust. Perform all work safely in a fast-paced work environment. Work effectively in an office environment with frequent telephone and in-person interactions with employees, customers, vendors, and other business contacts. Benefits 401(k) 401(k)

Matching Health, Dental, Vision, and Life Insurance Paid Time Off Job Type:

Full-time Pay:

$25.00 - $31.25 per hour

Education:

Associate (Required)

Experience:

Accounts receivable: 2 years (Required)

QuickBooks:

1 year (Preferred)

Work Location:

In person