Job Overview We are seeking a responsible, organized, and detail-oriented Accounting Specialist to support and manage the financial and administrative operations of a transportation and logistics company. This position will be responsible for general accounting, accounts payable, payroll, bank and credit card reconciliations, cash flow management, operator settlements, billing, expense tracking, and maintaining accurate financial records. Responsibilities Utilize QuickBooks Online to manage all bookkeeping and accounting activities on a weekly, monthly, and quarterly basis. Perform bank and credit card reconciliations. Assist with the preparation and review of financial statements. Prepare financial reports and accounting analyses as needed. Review transactions for accuracy and compliance with company policies. Identify, research, and resolve accounting or financial discrepancies. Maintain organized financial documentation for audits and internal reporting. Prepare daily cash flow reports to monitor current bank account balances. Track projected weekly expenses and upcoming financial obligations. Monitor outstanding financial obligations to help ensure the company maintains adequate cash availability. Transfers to company drivers/operators, ensuring they receive their electronic payments in a timely manner. Process operator settlements using the All-Ways system as needed. Ensure operator settlements and payments are processed accurately and on time. Process weekly payroll for employees. Maintain employee attendance records, including vacation and sick time. Enter new hires into the payroll system. Update changes in pay rates, compensation, and tax status. Verify payroll information prior to processing payments. Maintain accurate and organized payroll records. Manage the Accounts Payable (AP) process. Prepare company checks and payments to ensure obligations are paid on time. Communicate with vendors to obtain outstanding balances and account statements. Review and verify invoices, charges, and supporting documentation before payments are issued. Research and resolve discrepancies between invoices, vendor statements, and company records. Prepare vendor payments accurately and in a timely manner. Maintain up-to-date records of outstanding company obligations. Manage and resolve toll-related notices, charges, and violations. Coordinate timely payments to prevent penalties, late fees, and additional charges. A monthly report for the company's 60 trucks, tracking outstanding balances and mileage usage. Prepare reports that allow Management to monitor fleet activity and associated costs. Experience Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered. 2+ years of accounting experience, preferably within the transportation, trucking, logistics, or fleet industry. Hands-on experience with QuickBooks Online. Strong knowledge of accounts payable, accounts receivable, bank and credit card reconciliations. Systems & Tools The candidate should have experience with, or the ability to quickly learn, the following systems and tools: QuickBooks Online All-Ways Microsoft Excel Payroll software Online banking and electronic payment platforms Toll management/payment systems Fleet management and tracking systems Truck maintenance tracking systems

Pay:

$25.28 - $30.45 per hour Expected hours: 40.0 per week

Work Location:

In person