26-27 Accounts Payable Specialist Academy

ISD - 4.4

Little River-Academy, TX Job Details Full-time 13 hours ago Benefits Travel reimbursement Qualifications Vendor relationship building Computer operation Word processing Spreadsheets High school diploma or GED Financial records management Financial record maintenance Human resources Desktop applications Typing Clerical experience Productivity software File organization Database software proficiency

Full Job Description Job Title:

Accounts Payable Specialist Exemption Status/Test:

Nonexempt Reports to:

Executive Director of Business Services Date Revised:

8/12/2026 Dept./

School:

Administration Building Primary Purpose:

To efficiently manage and execute the District's accounts payable processes in full compliance with Academy ISD policies, Texas Education Agency (TEA) guidelines, and state/federal regulations. The Accounts Payable Specialist ensures accurate, timely, and compliant disbursement of district funds while maintaining precise financial records, supporting internal/external audit readiness, and fostering collaborative relationships with vendors, campus staff, and district administrators.

Qualifications:

Education/Certification:

High school diploma or

GED Special Knowledge/Skills:

Knowledge of basic accounting procedures and human resources processes Ability to understand and follow detailed written and verbal instructions Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills

Experience:

5 years of clerical experience in office setting Experience in the Accounts Payable and Human Resources field preferred

Major Responsibilities and Duties:

Review all purchase orders, invoices, receiving reports, and check requests for proper authorization, mathematical accuracy, and adequate supporting documentation prior to processing. Assign accurate budget codes (account strings) following the Texas Education Agency (TEA) Financial Accountability System Resource Guide (FASRG) . Process weekly or bi-weekly accounts payable check runs, direct deposits (ACH), and electronic payments in a timely manner to maintain good credit standing. Process employee travel reimbursements, stipends, and mileage claims, ensuring adherence to district travel policies and state rate caps. Issue 1099-MISC / 1099-NEC forms annually to qualifying vendors in accordance with IRS regulations. Records and Reports Assist with compilation, reconciliation and recording of data for fixed assets. Maintain account payable files and related documentation in accordance with district policy and accepted accounting practices. Prepare files & reports needed for annual audit Other Serve as the primary point of contact for all vendors. Provide technical assistance as needed to payroll processing. Perform other duties as assigned.

Supervisory Responsibilities:

None Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Multi-line phone system; standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.