POSITION PURPOSE

The Accounting Clerk - College Stores is responsible to the Director of College Stores. Areas of responsibility include all locations of the Navarro College Store (Corsicana, Mexia, Waxahachie, and Midlothian).

GENERAL DUTIES AND RESPONSIBILITIES

Implement and update software as it applies to operation of the college bookstore systems and maintain procedures manuals. Create, maintain and update procedure manuals for receiving soft goods and supplies for the Corsicana and Mexia locations. Process accounts payable for all locations including matching orders and invoices, receiving merchandise on-line where applicable, vouchering for payment and maintaining all accounts payable vendor files. Process and follow up on all third party billings for student accounts to assure timely and accurate billings and collections. Maintain all third party billing files. Process departmental charges for all locations on a weekly basis. Maintain point of sale register reconciliation processes for all locations and prepare daily reports. Provide training and support for college store cashiers at all locations. Balance and maintain change funds and stamp monies. Responsible for ordering, stocking and distributing supplies for resale in the bookstore and for special orders placed by faculty and staff. Assists with coordination of annual and periodic inventory counts including the actual counting of inventory. Includes investigating any variances that occur. Responsible for producing required reports for annual and periodic inventory counts. Assists with supervising and training student/part-time personnel as needed, especially in the areas of soft goods, supplies and receiving of inventory. Assists the Director with selection and scheduling of part-time workers, including sending them home when they are not needed. Assists with the fulfillment of on-line book and merchandise orders. Maintain detail of student athlete scholarship books by sport, determining amounts owed when applicable and preparing list to apply holds to students' account. Prepare reports as scheduled or requested. Assists in helping customers Assists in completing sales/refunds on cash registers. Other duties as assigned by the Director of College Stores or Administration.

KNOWLEDGE, SKILLS, AND ABILITIES

Strong computer skills - able to learn new computer software as required. Must be able to operate the point of sale system and coordinate balancing of all POS systems on all locations. Must be dependable and able to work with little supervision. Must be able to work flexible hours during rush periods. Must have excellent customer service skills along with a pleasant personality. Must present a neat and professional appearance. Must be organized in order to accomplish multiple tasks. Ability to make judgments and decisions based upon operating directives established by the Director of College Stores. Must be able to work as a team player. Must always maintain confidentiality related to bookstore business.

POSITION QUALIFICATIONS

Required High school diploma with college course work in accounting, computer science or business administration. Three (3) years experience in account/clerical work or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Preferred Associates degree Retail experience preferred.

WORKING CONDITIONS

Variances from regular working hours may be necessary to fulfill the responsibilities of the position. Busy working environment with numerous interruptions.

SALARY:

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