Utah Cancer Specialists Accounts Payable Coordinator I Part Time:

24/week Position Description

JOB TITLE

Accounts Payable Coordinator

I REPORTS TO

Accountant

GENERAL STATEMENT OF DUTIES

Manage and coordinate accounts payable and non-patient related accounts receivables and assist in other aspects of UCS finance department.

DUTIES AND RESPONSIBILITES

• Collects invoices daily by U.S. Mail, e-mail, interoffice mail and Directors.
• Enters and processes a high volume of vendor payables, ensuring transactions are properly approved by Dept./Directors as needed.
• Quick Books A/P, NetSuite and Treasury Gateways.
• Codes invoices to proper expense and profit center (location, department & class).
• Maintains checks, deposit slips, envelope stock to assure timely printing, and mailing for all companies.
• Reviews statements monthly and conducts research to resolve delinquent balances due.
• Responding to all vendor inquires resolving invoice or account discrepancies.
• Obtaining proper information required for new vendor set up.
• Keeps detailed step-by-step work procedures for critical tasks such as printing checks, voiding checks, ACH payments, entering invoices for all companies and entering patient refunds.
• Assures proper signatures are obtained for all check runs and maintains filing of signed reports.
• Maintains an accounts payable filing system including invoices (scanned), ACH invoices, PO numbers and voided checks.
• Maintains strictest confidentiality.
• Coordinates with all levels of management to get signatures on invoices that require approval.
• Produce reports in NetSuite as required by management.
• Review and analyze monthly expense reports making appropriate expense corrections.
• Knowledge of company purchasing policies and work instructions.
• Processes A/P for Utah Cancer Specialists, IHO Corporation & UCS Investments.
• Works closely with the Billing Dept. to assure patient refunds are paid in a timely matter and old refunds are resolved quarterly.
• Assists with preparing annual budgets and A/P audits.
• Files unclaimed property annually with the state.
• Assist with month and year-end closing.
• Pays sales tax and federal tax payments on-line.
• Coordinates and resolves bank accounts to prevent overdrafts and un-cleared checks.
• Reviews bank exceptions.
• Maintain all company corporate credit cards, including tracking receipts, payments and monthly reconciliation.
• Monthly A/R invoicing and collection for PSA billing.
• AP Liaison of START Mountain Region.
• Complete credit applications for management.
• Keep business licenses current.
• Performs other tasks as required.
• Helps post and research on company's social media.
• Places orders for material or office supplies for departments.
• Assists with answering the telephone when needed.
• All other duties as assigned.

QUALIFICATIONS AND EXPERIENCE

Knowledge, Skills & Abilities:

Knowledge of accounts payable processes, policies and procedures. Advance knowledge of Microsoft Excel and NetSuite. Skill in using computer and calculator. Ability to examine documents for accuracy and completeness. Strong Attention to Detail. Ability to prepare checks in accordance with detailed instructions. Ability to work effectively with vendors and co-workers. Ability to communicate clearly. Five years of accounts payable experience, preferably in a health care organization.

TYPICAL PHYSICAL REQUIREMENTS

Requires sitting for long periods of time, working in an office environment and some bending and stretching required. Working under stress and use of telephone required. Manual dexterity required for use of calculator and computer keyboard.

EDUCATION/TRAINING REQUIREMENTS

High School diploma/GED

CERTIFICATE/LICENSE REQUIREMENTS

None

UTAH CANCER SPECIALISTS TRAINING REQUIREMENTS

• New employee benefits/paperwork.
• Microsoft Teams.
• Telephone system.
• Outlook.
• Purchasing/Vendor policies & procedures.
• Customer Service.

EEO/ ADA

Expected hours: 24.0 per week

Benefits:

Dental insurance Employee assistance program Health insurance Health savings account Paid time off

Work Location:

In person