Accounts Payable Associate Richmond City Public Schools School Nutrition Services - Richmond, Virginia Open in Google Maps This job is also posted in

Richmond City Public Schools Job Details Job ID:

5932721

Application Deadline:

Sep 28, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday Starting Date:

Immediately Job Description Job Title:

Accounts Payable Associate Terms of Employment:

Grade 112 (12-Month Contract 260 Days)

FLSA Status:

Non-Exempt Work Location:

Finance Immediate Supervisor:

Director, School Nutrition Services General Description:

The Accounts Payable Associate performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Essential Duties and Responsibilities:

• Processes invoices for payment including reconciling discrepancies and matching the payment with backup for mailing and filing.
• Scans, organizes, maintains, and distributes vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents.
• Maintains, researches, and resolves returned and outstanding checks and duplicate payments.
• Maintains accounts payable files, including the organization of files stored off-site.
• Assists with collection, filing, and maintaining W-9 forms, and authorized signature forms, and assists with 1099 compliance and unclaimed property research.
• Researches, resolves, and communicates a variety of routine internal and external inquiries concerning invoices and account status.
• Writes, updates, and maintains a comprehensive procedures manual for assigned tasks.
• Provides general office support, and coverage for the Administrative Office Associate during lunch, and as otherwise needed.
• Maintain confidential and sensitive information at all times.
• Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings.
• Contributes to team efforts by accomplishing related tasks as needed or assigned.

Qualifications:

• High School diploma or its equivalent is required. An associate degree in a related field is preferred.
• At least three years of accounts payable experience, including data entry
• An understanding of the vendor life cycle and the three-way match process
• Excellent customer service, planning, and time management skills
• Outstanding interpersonal, teamwork, and communication skills
• Analytical, problem-solving, and organizational skills, including a keen attention to detail
• Proficiency in using Microsoft Office products, Google applications, and other business solutions software

HOW TO APPLY

All applicants (including RPS employees) must submit an on-line application.

Please access website at:

www.rvaschools.net Please upload the following information with your application: a current resume, transcript and license if applicable. Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting and tuberculosis screening as a condition of employment. EOE.

Position Type:

Full-Time Salary:

$41,965 to $64,539 Per Year Job Requirements Contact Information Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.