An Accounting Clerk keeps records of accounts and financial transactions. Works for a business or provides bookkeeping services for several smaller organizations or individuals. Provides information for financial and tax reports completed by an accountant.
The City of Manassas is hiring for an Accounting Technician I to perform accounting and financial reporting work.
Hiring Range:
$25.51 - $35.07/hour, DOQ Position is open until filled and may close at any time. Processes accounts payable (AP) documentation; receives and reviews all AP vouchers submitted by departments and invoices from vendors; ensures accuracy and completeness of information; codes invoices; keys information into the City financial ERP system; runs reports after keying vouchers and verifies data accuracy. Maintains a variety of manual and automated data files including all vendor accounts payable files; updates AP and other related databases as needed; ensures purchase orders are filed with correct invoices; reconciles vendor statements; contacts departments regarding invoices not submitted for payment; prints and mails 1099 forms to vendors. Assists other departments and vendors with AP questions; responds to calls regarding payments and other AP issues; investigates and researches accounting discrepancies with vendors and City departments; and resolves problems. Maintains vendor records. Gathers and collects documents to ensure accuracy of information provided by vendors. Ensures vendor information updates go through verification process. Performs other accounting duties; processes transactions for bank wires, utility/tax overpayment refunds, and voided/reissued checks; enters own biweekly timesheet into payroll system and other payroll batches needed for accounting department; enters monthly purchasing card information; verifies accuracy of all information entered. Maintains inventories of supplies, forms, and equipment; ensures availability of adequate supplies to complete work activities; receives/distributes incoming supply shipments. Prepares and/or processes a variety of documentation such as invoice and purchase order payment information, 1099-Misc, W-9 forms, credit applications, and State tax exemption forms. Refers to City ERP system, accounts payable manual, records retention manual, electronic mail, filed documents, policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc. Interacts and communicates with various groups and individuals such as Accounting Manager, vendors, City coworkers, department coworkers, product delivery staff, and the general public. Performs other general administrative/office duties as required. Performs related duties as assigned. See job description for more details. High school diploma or GED required. Vocational or Technical school training in Accounting or related field; supplemented by two years of experience in bookkeeping, financial reporting or closely related field; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Governmental accounting experience preferred.
