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RH
Robert Half
Accounts Payable Specialist
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Job Description
We are seeking a detail-oriented Accounts Payable Specialist to support the finance and accounting operations of a government or public sector organization. This position will be responsible for processing invoices, maintaining accurate financial records, supporting vendor payments, and ensuring transactions comply with established policies, procedures, and regulatory requirements.
ResponsibilitiesProcess accounts payable invoices accurately and in a timely mannerReview invoices for proper coding, approvals, supporting documentation, and compliance with internal policiesMatch invoices to purchase orders, contracts, and receiving documentationEnter invoices and payment information into the accounting or ERP systemPrepare and process check runs, ACH payments, and other vendor paymentsMaintain accurate vendor records, including W-9s and required documentationReconcile vendor statements and research invoice or payment discrepanciesCommunicate with vendors and internal departments regarding payment status and invoice questionsAssist with purchase order tracking and procurement-related documentationEnsure expenditures are coded accurately to the appropriate department, fund, program, grant, or general ledger accountSupport grant-funded and restricted-fund accounting as neededMaintain organized documentation in accordance with public records and audit requirementsAssist with month-end and year-end close activitiesSupport internal and external audits by providing invoices, payment records, and supporting documentationAssist with 1099 reporting and other year-end AP requirementsFollow established government purchasing, payment, and internal control proceduresProvide general accounting and administrative support to the finance department as needed
ResponsibilitiesProcess accounts payable invoices accurately and in a timely mannerReview invoices for proper coding, approvals, supporting documentation, and compliance with internal policiesMatch invoices to purchase orders, contracts, and receiving documentationEnter invoices and payment information into the accounting or ERP systemPrepare and process check runs, ACH payments, and other vendor paymentsMaintain accurate vendor records, including W-9s and required documentationReconcile vendor statements and research invoice or payment discrepanciesCommunicate with vendors and internal departments regarding payment status and invoice questionsAssist with purchase order tracking and procurement-related documentationEnsure expenditures are coded accurately to the appropriate department, fund, program, grant, or general ledger accountSupport grant-funded and restricted-fund accounting as neededMaintain organized documentation in accordance with public records and audit requirementsAssist with month-end and year-end close activitiesSupport internal and external audits by providing invoices, payment records, and supporting documentationAssist with 1099 reporting and other year-end AP requirementsFollow established government purchasing, payment, and internal control proceduresProvide general accounting and administrative support to the finance department as needed